Approved Minutes February 12, 2003 REGULAR SESSION The Board of Trustees of The Community College of Baltimore County (CCBC) met in regular session on Wednesday, February 12, 2003, convening at 7:40 p.m., on the Essex campus of The Community College of Baltimore County. The following members of the Board were in attendance: Francis X. Kelly, Chairman, and Thomas M. Lingan, Vice Chairman; Trustees Evelyn S. Brunner; Aurelia T. Burt; Regina E. Carson; Bruce J. Chaillou; Dorothy E. Foos; Elayne Hettleman; Donald M. Kirson; Charles E. Kountz, Jr.; Richard W. McJilton; Cecile V. Myrick; Laila B. O’Brien; and H. Edward Parker. Also present were Irving Pressley McPhail, Chancellor and Secretary-Treasurer; R. Wayne Branch, campus president, CCBC Essex; Eugenia I. Proulx, campus president, CCBC Dundalk; Andrew C. Jones, campus president, CCBC Catonsville; Stephen L. Kirchner; Vice Chancellor for Finance and Administration; Henry F. Linck, Vice Chancellor for Learning and Student Development; Ronald C. Heacock, Vice Chancellor for Technology and Planning; Carol L. Kefalas, Executive Advisor to the Chancellor for Communications, Marketing, Policy Analysis and Institutional Relations; Lydia M. Martinez, Executive Director for Human Resources, Institutional Equity and Labor Relations; Beth Woodland-Hargrove, General Counsel; and members of the faculty and staff of the College.   INTRODUCTION Chairman Kelly thanked Dr. Branch for hosting the February Board meeting. He also acknowledged members of the College community for their commitment to CCBC. Dr. Wayne Branch spoke about the crisis in the allied health field. He stated that by creating innovative programs, the leadership at CCBC is striving to address the shortage of allied health-care workers. At this point, Dr. Branch introduced Carol Eustis, Academic Dean for the Division of Allied Health and Human Performance. Ms. Eustis said that she was pleased to introduce Mr. Harrison Rider, III, president of Union Memorial Hospital. She stated that she and Mr. Rider began a dialogue several months ago regarding the potential for collaboration between Union Memorial Hospital and CCBC. It was Mr. Rider’s vision that Union Memorial’s need for licensed practical trained nurses could be managed through a partnership with an academic institution that had the ability to deliver high quality trained practical nurses, she said. Dean Eustis said that it is Mr. Rider’s commitment to nursing education that supports Union Memorial’s donation to CCBC in the amount of $100,000.00, to support the new practical nursing program. The money will ensure the development of a state-of-the-art nursing lab which is being established on the Dundalk campus in recognition of Union Memorial’s gift to the College, stated Ms. Eustis. Mr. Rider said that it was Union Memorial Hospital’s decision to dedicate all 2002 fundraising proceeds to nursing education. In learning that CCBC was in the formulating states of beginning a Licensed Practical Nursing (LPN) program, and after meeting administrators from the institution, Mr. Rider felt that CCBC and Union Memorial would form a good partnership. He said that Union Memorial Hospital felt that it was prudent to let the educators do what they do best – educate – and the hospital would provide the start-up funds and the clinical environment. Mr. Rider said that it is his hope that the $100,000.00 donation solidifies a relationship that will continue to grow, and that the beneficiaries of the gesture, not only CCBC, but Union Memorial Hospital, the students, and the members of the community, will benefit from the adequate number of highly trained professionals to care for them in a time of need. Mr. Rider thanked the Board of Trustees and the College for the opportunity to form the partnership – he said that it was a pleasure to present a check to CCBC for $100,000.00. Senator Kelly, on behalf of the Board of Trustees and the College community, thanked Mr. Rider and Union Memorial Hospital for the generous donation. Chancellor McPhail acknowledged Mr. Rider for the generous gift and for recognizing the high caliber of work done by CCBC’s faculty and staff. He said that as an institution that focuses on learning, one of CCBC’s strengths lies in collaborative ventures that bring resources to new initiatives and programs. Dr. McPhail stated that Union Memorial Hospital’s commitment to learning strengthens CCBC’s mission to bring skilled and qualified learners to the workforce. Dr. McPhail announced that there have been over 400 requests for information about the program and that over 100 prospective students have taken the admissions test. Although CCBC is only able to admit 24 students to the first practical nursing class, it is CCBC’s hope that other health care leaders will recognize that partnerships will provide the level of support needed to expand programs to meet the critical need for high quality health care professional in our region, stated Dr. McPhail. AGENDA Chairman Kelly announced that he was deviating from the original meeting agenda to enter into closed session. The motion to enter into closed session was made by Senator Kelly and seconded by Mr. Lingan. The motion was unanimously approved. Pursuant to Section 10-508 of the State Government Article of the Annotated Code of Maryland, I hereby move that the Board of Trustees of The Community College of Baltimore County enter into closed session for the following purpose: Under Section 10-508 (A) (1) (i) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom we have jurisdiction. The Board of Trustees entered in closed session at 7:50 p.m. The regular meeting of the Board of Trustees reconvened at 8:05 p.m.   MINUTES A motion for approval of the December 11, 2002, regular meeting minutes, executive session meeting minutes, and January 21, 2003, executive session minutes was made by Mr. Lingan and seconded by Ms. Brunner. The motion to approve the minutes was unanimously approved.   REPORT OF THE CHAIRMAN Chairman Kelly congratulated Dr. McPhail on his appointment by the U.S. Secretary of Labor Elaine Chao to serve a two-year term on the Advisory Committee of Apprenticeship (ACA) as a representative of the public sector. He said that the group is expected to provide advice to the Secretary of Labor in the area of the development and implementation of administration policies on legislation and regulations affecting apprenticeship, the preparation of the American Workforce for sustained employment through employment and training programs for youth, disadvantaged adults, dislocated workers, and other targeted groups – measures that will foster quality workplaces that are safe, healthy, and fair. Chairman Kelly said that the group would also oversee the implementation of the Office of Apprenticeship Training, Employer and Labor Services’ Advancing Apprenticeship Initiative. Chairman Kelly thanked Trustees Hettleman, Foos and Myrick for attending the January 13 Maryland Association of Community Colleges (MACC) Trustee Workshop and legislative reception in Annapolis. Trustee Hettleman announced that the January 13 trustee workshop concentrated on the topics relative to community college trustees. She stated that it was one of the best MACC trustees meetings in both attendance and issues. Chairman Kelly thanked Elayne Hettleman for attending the 2003 Association of Community College Trustees (ACCT) National Legislative Summit in Washington, DC. Chairman Kelly acknowledged Trustees Foos, Myrick, and McJilton for attending the February 6 Chancellor’s Distinguished African-American Lecture Series. He said that he truly appreciates the trustees’ support of College events. Chairman Kelly encouraged the trustees to attend the February 25 Legislative Breakfast in Annapolis. He said that this event is a wonderful opportunity for the trustees to interact with the elected officials and be an advocate for CCBC and the other 16 state community colleges. Elayne Hettleman stressed the importance of trustee attendance at legislative functions. She stated that the elected officials like to interact with trustees – the constituents who vote for them. Trustee Parker asked what provisions and assistance the College has provided to the displaced employees. Ms. Martinez said that an information packet would be sent to the displaced employees by the end of February. Mr. Parker requested that the Board of Trustees receive the packet of information also. Human Resources (HR) Committee Report Trustee Don Kirson said that the Human Resources (HR) ad hoc committee’s charge was to review the human resources polices and procedures to ensure that College employees are treated fairly and with respect. He said the HR committee, which he chairs, consists of Trustees Carson, Brunner, McJilton, and Kountz. Mr. Kirson said that the ad hoc committee was originally formed to deal with several issues that had been brought to the Board’s attention. He said that after reviewing the employee complaints, the committee found no evidence of poor treatment, but did find positive evidence that all policies and procedures were followed. Mr. Kirson said that many challenges exist for the Human Resources Department giving the existence and integration of three, independent, campus-based human resources systems; the existence of multi-health, dental, vision and retirement plans; and the number of constituents served. Mr. Kirson briefed the board on the committee meetings to date. He said the committee has received an overview of the human resources area including, number of employees and all services provided, including the new electronic recruitment software program – PeopleAdmin. He stated that the file centralization issue has been explored and the committee concluded that this is going to be a four to five year process in order to comply with the Middle States accreditation recommendation. Trustee Kirson stated that the committee will continue to meet to analyze health plans, to review merit pay, and to review evaluation and performance appraisals, among other things. Senator Kelly thanked Trustee Kirson and members of the committee. He announced that the “Fisher Report,” which contains a segment on the Human Resources area, would be released shortly. Trustee Lingan asked if there is any opportunity for College employees to bring issues to the HR committee. Trustee Kirson stated that the committee would welcome any employee issues. He said that the committee is very concerned with employees being treated fairly. REPORT OF THE CHANCELLOR Dr. McPhail thanked Dr. Tony Kinkel, MACC Executive Director, for attending the Board’s dinner and meeting, and for his presentation on MACC’s mission and initiatives in Annapolis. Dr. McPhail announced that in the latest edition of the Baltimore Business Journal, CCBC is ranked as the sixth largest computer-training provider in the Baltimore area. The Journal compiled the rankings by the number of non-credit Baltimore-area students in 2001. The Baltimore Business Journal also indicated that CCBC is the sixth largest college or university in the Baltimore area. Dr. McPhail announced that through the generosity of CCBC’s learning community, in the 2002 United Way Campaign, CCBC faculty and staff – and even students – pledged $32,029.10 in support of health and human service programs in the community. He said that this marks a 131% increase in contributions over the 2001 campaign. Dr. McPhail said that the number of participants jumped 378% - from 91 last year to 435 in the 2002 campaign. He said that Steve Kirchner, assisted by Trina Crook, served as the campaign’s general chairman. Dr. McPhail personally thanked all members of the CCBC family for their support of United Way. He said that as a member of the United Way Board of Directors and chairman of the United Way Baltimore County Partnership, he became involved with United Way due to his concern for the goals and objectives of the organization. The mission of United Way has “captured his heart,” he said. Dr. McPhail offered kudos to Steve Kirchner, Tom Knapp, Bob McQuitty, and the entire Finance team, for receiving national recognition for excellence in the area of budgeting from the Government Finance Officers Association for the second consecutive year. He said that as the recipient of the Distinguished Budget Presentation Award, CCBC is part of an elite group of institutions nationwide that are committed to the highest principles of governmental budgeting. He continued by stating that the Distinguished Budget Presentation Award is the only national award program in governmental budgeting. Out of more than 1,000 community colleges nationally, CCBC was one of only nine to attain this level of accomplishment - and the only community college in Maryland - to receive this award, he said. Dr. McPhail acknowledged Anne Comins, Paula Noeller, and Henry Linck for their Virtual Academy presentation at the Bellwether awards. Although CCBC did not win the 2003 Bellwether, the presentation was nominated as a finalist, he said. Dr. McPhail especially acknowledged Anne Comins and Paula Noeller for the brilliant presentation that they made at the conference. He thanked them and wished them continued success in what has become a major, new learning option – on-line learning. Dr. Linck stated that in fall 1998, CCBC offered three on-line courses, with 30 students registered. This semester, CCBC is offering one hundred sixty-eight sections, with 2330 students registered, he said. Dr. McPhail announced that O’thello aka The Other, an original adaptation by CCBC associate professor Carl Freundel, has reached national competition for playwriting at the Kennedy Center American College Theatre Festival. He said that the play, one of eight entries selected from 200 college and university submissions, would compete for the eight other regional festivals. Dr. McPhail announced that, on February 6, the Catonsville Community College Foundation, Inc. presented CA Jazz 2003 “An Evening of Music. A Lifetime of Opportunity” featuring the Houston Person Quartet. He said that the evening was particularly wonderful for him as Houston, and his wife, Rhona, are friends of his and his wife. Dr. McPhail said that the proceeds benefited the Catonsville Community College Foundation, Inc., which contributed more than $150,000 to students last year. Dr. McPhail announced that the Continuing Education Economic Development Workforce Development Auto Technology program signed an agreement with West Virginia University to be part of the Alternative Fuel Vehicle (AFV) project, sponsored by the U.S. Environmental Protection Agency. He said that this agreement provides instructors in the Auto Technology program with professional development in AFV technology and supports the College’s efforts to host the AFV Day Odyssey. Dr. McPhail announced that CCBC’s Allied Health and Human Performance division partnered with Union Memorial Hospital to offer a Practical Nursing education program. He said that the graduates of the program would be eligible to sit for the licensure examination to become licensed practical nurses (LPN). Dr. McPhail said that Dr. Carol Sullivan, program administrator – and a graduate of the Union Memorial Hospital School of Nursing – spearheaded the program’s development and the approval process. He said that the practical nursing classes, which begin March 24, would be offered at CCBC Dundalk. Dr. McPhail thanked Dr. Sullivan. Dr. McPhail asked Beth Woodland-Hargrove to present a legislative update from Annapolis. Ms. Woodland-Hargrove announced that 40 CCBC students attended Student Advocacy Day in Annapolis. She said that after the general session, the students had an opportunity to meet with 19 legislators. She commented that it was a wonderful day and quoted from Trustee Hettleman and Tony Kinkel who both have said that “our students are our best representatives and demonstrate the return on investment that the state receives from higher education, but you (the trustees) are our most effective advocates that we have, especially in these budgetary times.” Ms. Woodland-Hargrove encouraged the trustees to attend the February 25 legislative breakfast and influence the legislators. Ms.Woodland-Hargrove acknowledged Cindy Peterka; Barney Wilson; Gina Strauss; Peter Law; Caroline Scott; Fred Bartlett; Marsha Koger; Arnold Hence; presidents Gena Proulx and Andrew Jones; Michelle Connelly; Baltimore County, for use of their office, MACC, for use of their conference room; and Gayle Restivo. She especially thanked Gayle Restivo, who was responsible for all of the logistics for the CCBC students’ day in Annapolis. Ms. Woodland-Hargrove announced that Delegate Turner, vice-chair of the education subcommittee, introduced a bill to put a moratorium on four-year higher education institutions from establishing new programs, and from making any substantial changes to existing programs, without approval of the Maryland Higher Education Commission (MHEC). She said that it is believed that the bill will not pass. Ms. Woodland-Hargrove said that Delegate Turner, when introducing the bill, indicated that the community colleges students should be afforded a more efficient and seamless access to the University of Maryland System. She announced that another bill that has been introduced would require all first-time higher education enrollees to have a series of three Hepatitis B vaccinations. It is anticipated that this bill will also be defeated. Ms. Woodland-Hargrove spoke to Senate Bill 555, which, if passed, would alter the formula for calculating the amount of State aid to specified nonpublic higher education institutions under the Sellinger formula.   COMMUNICATION FROM THE PUBLIC There were no comments from the public.   COLLEGE FINANCE ITEMS Mr. Kirchner presented the College finance items in summary format. Finance Information Items The interim January 2003 College Finance items: Quarterly Construction Status Report and Quarterly Change Order Report and Quarterly Financial Reports were presented to the Board for its information. Recommendation: That the Board of Trustees approve Contract and Bids in the amount of $334,403. The motion to approve the recommendation was made by Mr. McJilton and seconded by Mr. Kountz. The motion was unanimously approved.   COLLEGE PERSONNEL ITEMS Dr. Martinez presented the College personnel items in summary format. Personnel Information Items Interim January 2003 College Personnel items and Searches in Progress were presented to the Board for its information. Recommendation: That the Board of Trustees approve the following personnel items: New Appointments; Changes of Status; Temporary Change of Status; Resignations; Termination of Contract; and Sabbatical Leave Request. The motion to approve the recommendation was made by Ms. Brunner and seconded by Mr. Lingan. The motion was unanimously passed.   LEARNINGFIRST COMMITTEE Trustee Burt reported that the LearningFirst committee recommended to approve the sabbatical request presented for Professor Gray. She said that the committee heard two informational items – Rose Mince and others gave an update on the Learning Outcomes Assessment and Ron Heacock briefed the Board on the institutional effectiveness indicators. Recommendation: That the Board of Trustees approve the sabbatical request for Professor Gray. The motion to approve the recommendation was made by Ms. Burt and seconded by Mr. Kountz. The motion was unanimously passed.   OLD BUSINESS Recommendation: That the Board of Trustees approve the request from the Maryland National Guard to provide a tuition waiver to members of the National Guard for non-credit, continuing education courses. The motion to approve the recommendation was made by Mr. Lingan and seconded by Mr. Kirson. The motion was unanimously approved.   COMMENTS Chairman Kelly stated that during Dr. McPhail’s five-year tenure with CCBC, the Board of Trustees has evaluated him. This year, the Chancellor’s fifth contract year, an outside consultant, Dr. James Fisher, was hired to conduct an evaluation of the Chancellor and of the College. Senator Kelly announced that Dr. McPhail has taken the leadership of The Community College of Baltimore to a level that many thought was impossible. He said the accomplishments could not have been made without the assistance of the college community – the administrative staff, the faculty, and the staff. Chairman Kelly stated the report compiled by Dr. Fisher is a very positive one – it does not just apply to the Chancellor – it is a report on the institution and how well the institution has improved. He said that Dr. Fisher conveyed to him that, of the institutions that he has evaluated, he has never seen such a dramatic and positive turnaround such as the one that has taken place at CCBC. Chairman Kelly stated that the report contained recommendations and that there is always room for improvement. Chairman Kelly publicly commended Dr. McPhail for an outstanding job and commented that the Board of Trustees is looking forward to a long future with him.   ADJOURNMENT The meeting adjourned at 8:45 p.m. Irving Pressley McPhail Secretary-Treasurer :jk