Approved Minutes April 17, 2002   REGULAR SESSION The Board of Trustees of The Community College of Baltimore County (CCBC) met in regular session on Wednesday, April 17, 2002, convening at 7:40 p.m. on the Catonsville campus of The Community College of Baltimore County. The following members of the Board were in attendance: Thomas M. Lingan, Vice Chairman; Trustees Evelyn S. Brunner; Aurelia T. Burt; Regina E. Carson; Bruce J. Chaillou; Elayne Hettleman; Donald M. Kirson; Charles E. Kountz; and Richard W. McJilton. Also present were Irving Pressley McPhail, Chancellor and Secretary-Treasurer; Andrew C. Jones, Campus President, CCBC Catonsville; R. Wayne Branch, Campus President, CCBC Essex; Eugenia I. Proulx, Campus President, CCBC Dundalk; Stephen L. Kirchner, Vice Chancellor for Finance and Administration; Henry F. Linck, Vice Chancellor for Learning and Student Development; Ronald C. Heacock, Vice Chancellor for Technology and Planning; Carol L. Kefalas, Executive Advisor to the Chancellor for Communications, Marketing, Policy Analysis and Institutional Relations; Lydia M. Martinez, Executive Director for Human Resources, Institutional Equity and Labor Relations; Beth Woodland-Hargrove, General Counsel; and members of the faculty and staff of the College. INTRODUCTION Vice Chairman Lingan welcomed everyone to the April meeting of the Board of Trustees and thanked them for their continuing support of CCBC. He thanked Dr. Andrew C. Jones for hosting the meeting and acknowledged Alicia Harvey-Smith, James Brown, Cheryl Collins, Dara Cook, Deborah Cuffie, Peter Curtis, Tara Ebersole, George Lavery, Peter Law, Grazina Metter, Patricia Rhea, and Bill Sigmon, for the outstanding presentation of the Learning and Student Development Division. He said that the Board members appreciate the energy and efforts that are put into the campus presentations. AGENDA A motion for the approval of the April 17, 2002, agenda was made by Mr. Chaillou and seconded by Mr. McJilton. MINUTES A motion for the approval of the February 13, 2002, Executive Session minutes; the February 13, 2002, Regular Session minutes; and the March 18, 2002, Special Session minutes was made Ms. Burt and seconded by Ms. Carson. REPORT OF THE VICE CHAIRMAN Mr. Lingan announced that the Maryland Senate had recently confirmed three new members to the CCBC Board of Trustees - Cecile V. Myrick, Laila B. O'Brien, and Dorothy E. Foos. Chancellor McPhail announced that he and Dr. Carol Kefalas had a luncheon meeting with Cecile Myrick and Dorothy Foos. The agenda for the meeting was to welcome the new trustees to CCBC and to begin introducing them to the LearningFirst agenda. He said that he and Dr. Kefalas plan to have lunch with Ms. O'Brien at a later date. Vice Chairman Lingan congratulated the CCBC faculty and staff for receiving an extremely positive Middle States Accreditation report. He said that as strenuous as the self-study and site visit were, it was a unifying and building experience for the College. Mr. Lingan thanked the trustees who attending the dinner on April 7 and said that the accreditation team was impressed with the Board's support of the College and in particular, of Trustee Ed Parker's participation throughout the self-study process. Mr. Lingan noted that the accreditation team complimented CCBC for its achievements on becoming a single-college, multi-campus institution, in such a short time period. Mr. Lingan thanked trustees Parker and Carson for attending the Middle States Accreditation team exit interview on April 10. Vice Chairman Lingan congratulated Dr. McPhail on his appointment for a 3-year term to the Commission on Government and Public Affairs of the American Council on Education. Mr. Lingan reminded the Board of the annual Board retreat scheduled for April 26-27. Mr. Lingan reminded the trustees of the June 1 commencement ceremony. Trustee Carson stated that it was a privilege to have had the opportunity to attend the Middle States Accreditation Team's exit interview. She said the audience heard from outside educators who spoke well of the College, and of the efforts that have been made under LearningFirst. Ms. Carson congratulated everyone who participated. Vice Chairman Lingan asked the campus presidents to introduce their campus's retirees who were present. Retiree Rosalie Russell Dr. Branch introduced retiree Rosalie Russell. He said that Rosalie Russell's career at CCBC is a great community college success story. In 1972, Ms. Russell learned about a women's program being offered at the Dundalk campus. She took the challenge to pursue her Associate's degree, while employed as a work-study student. In 1973 she accepted a full-time position in the Continuing Education Division. Ms. Russell earned a Bachelor's degree from Johns Hopkins University in 1980 and her Master's degree in 1983. Dr. Branch said that Ms. Russell was recruited for a position in Academic Programs at the Essex campus in 1987, where she worked closely with faculty and division chairs, and with the Maryland Higher Education Commission, on curriculum development. In 2000 Ms. Russell was asked to assume the role of Director of the Essex campus Alumni Association. Dr. Branch stated that the Essex Alumni Association thrived under Ms. Russell's leadership. She was responsible for the Alumni Association's database and in working in close concert with the Essex campus Foundation; Ms. Russell successfully orchestrated several fund raising events. He said that Ms. Russell is a respected and highly valued professional member of the College community. Dr. Branch stated that she will be missed by her many friends throughout CCBC. Ms. Russell stated that she had spent half of her life with the College. She said that she has a lot of memories and thanked Dr. Branch for affording her the challenge with the Alumni Association. Retiree Joseph Kelleher Dr. Gena Proulx announced that although Retiree Joseph Kelleher was not at the meeting she would like to say a few words about him since he devoted 20 years of his life to Dundalk. She was that "Chip" Kelleher spent 33 years in the teaching profession and now plans to join the private sector. Dr. Proulx stated that a faculty member has replaced Mr. Kelleher as program director. Retiree Robert Folkart Dr. Proulx introduced Robert Folkart and his wife Judy. Dr. Proulx thanked Judy Folkart for her support for her husband during his tenure at Dundalk and for being his sounding board. She said that Robert Folkart was one of the founding fathers of Dundalk Community College when it first started in a church basement. He was the designer of all of the College's science and mathematics learning laboratories and developed-and has taught-all of the biology courses offered on the Dundalk campus. Mr. Folkart was the recipient of WJZ's Gold 13 award as an outstanding college teacher serving the community. She said that Mr. Folkart secured over one million dollars in federal, state, and private foundation grants with a major focus of supporting the enrollment and academic success of minorities in science and allied health. Mr. Folkart wrote and directed the first ever grant received by a Maryland community college from the W. K. Kellogg Foundation. Dr. Proulx continued by saying that Mr. Folkart served as executive producer and scriptwriter of a $20,000 video production title "Dundalk Community College-Where Dreams Come True." This production focused on encouraging minority enrollment in nursing careers, she said. Robert Folkart served as major player and innovator in the development of credit business and industry programming including the establishment of the Dundalk campus' Integrated Business and Industry Task Force last year. He is a member of the College's Vanguard Team, the president's staff, and is the liaison to the Greater Dundalk Alliance. On a personal note, Dr. Proulx said that Mr. Folkart served on the search committee that hired her. She said that he has been a confidante and advisor to her. Mr. Folkart is a Vanguard gardener and if there were a Baldridge award for gardening, Mr. Folkart would have it, she said. Mr. Folkart said it has been a wonderful thirty years. He said that he has grown along with the College. Mr. Folkart said that it is very exciting to see a community so enthusiastic about a college. He looks forward to his retirement but he also looks forward to returning to his first love - teaching. Retiree David Bagwell Dr. Andrew Jones introduced David Bagwell. He said that Mr. Bagwell became a member of the Chemistry Department in the fall of 1967. During Professor Bagwell's 35 years of service to the College he has enriched the lives of several thousand students through his patience in, instructing them, mentoring them, and helping them master the discipline of chemistry through his enthusiasm for the subject which helped stimulate interest in learning. Dr. Jones said the College will miss Professor Bagwell's scholarship and his intellect. David will be missed by his students and by his colleagues, he said. Dr. Jones wished Professor Bagwell well in the coming years. Dr. Jones announced that the Catonsville campus is hosting "An Evening in Paradise" event to honor all the campus's retirees. Mr. Bagwell thanked the College for supporting him and his family for 35 years. He acknowledged his colleagues and the Board of Trustees for their support and he said that he hoped that he made a difference by serving the community. Vice Chairman Lingan stated that the number of years of services of the retirees honored totaled more than 100 years of service to the College - that in itself is humbling. The Board cannot assess or appreciate the contributions of the retirees. He thanked all the retirees for their contributions. REPORT OF THE CHANCELLOR Chancellor McPhail stated that he would like to continue the celebration that was brought on by the success of the Middle States Accreditation process. He applauded Dr. Carol Sullivan and Dr. Henry Linck for the excellent leadership that they provided for the comprehensive institutional self-study, both in terms of process as well as in terms of development of the final document. Dr. McPhail applauded Trustee Ed Parker for co-chairing the Governing Board Task Force, as well as for his participation on both the Core and Steering Committees. He applauded Dr. Carol Kefalas who co-chaired the Public Relations Task Force, for her participation on the Core and Steering Committee and for Dr. Kefalas' successful planning of the logistics for the evaluation team's site visit. for their contributions in producing an excellent and very honest and forthright self-study which led us to the point in which the Accreditation Team's exit report Dr. McPhail requested that the members of the Middle States Core and Steering Committees stand as he announced their names: Ron Drisko; Carol Kefalas; JoAnn Klatt; Henry Linck; Bernadette Low; Dan McConochie; Chris Mirbaha; Ed Parker; Thea Preetyman; Dennis Seymour; Carol Sullivan; Tim Thompson; Jan Albert-Elliott; Jan Allen; Ann Bonner; Trina Crook; Tim Davis; Brad Ebersole; Ron Drisko; Terry Hirsch; Carol Kefalas; JoAnn Klatt; Bob Kraft; Henry Linck; Betty Lipford; Bernadette Low; James Malm; Dan McConochie; Donna McKusick; Rose Mince; Chris Mirbaha; Ed Parker; Cindy Peterka; Angie Polites; Virginia Pond; Bonita Preston; Thea Prettyman; Jim Rojahn; Dennis Seymour; Toni Siegle; Carol Sullivan; Tim Thompson; and Barney Wilson. Dr. McPhail also thanked Ron Heacock and the Technology and Planning Division for the strong support that they provided during the self-study process and the peer evaluation visit. He thanked Lynn Kramer and JoAnn Klatt for the able assistance that they provided throughout the entire process. Dr. McPhail offered kudos to the members of the self-study report editing team: Carol Sullivan; Lynne Mason; Gloria John, and Martha Matlick. He acknowledged Lisa Hetrick and Jody Ceglia for their creativity in designing the self-study report cover. Chancellor McPhail thanked Sally Armistead and Drucilla Allen of the Catonsville campus library staff for methodically cataloging the numerous exhibits for the self-study report, and Dean Ritter for her expertise in enhancing the comfort and attractiveness of the primary resource room for the evaluation team members. He acknowledged Tom Maly and Sam Tress and their staffs for assuring safe and efficient transportation for the evaluation team between the hotel and the various College sites. He acknowledged campus personnel: Andrew Jones, JoAnne Blum and Jack McLaughlin from the Catonsville campus; Gena Proulx, Janice Evans, and Barney Wilson from the Dundalk campus; and Wayne Branch, Nancy Urban, Penny Bloom, and Rich Lilley, from the Essex campus, for welcoming the members of the evaluation team to their campuses and ensuring the opportunity for them to meet with the faculty, staff, administrators, and students at the respective sites. At this time, Dr. McPhail requested that all the remaining members of the Chancellor's Cabinet, who may not have served on a Middle States committee, but contributed in innumerable ways, to stand. He also asked the remaining seated audience members to stand for their contributions to the growth and development of the LearninFirst agenda at CCBC. The Chancellor requested that the members of the Board of Trustees to also stand. He praised the Board for providing the policy guidance and direction that has enabled three distinct, very excellent institutions to blend together in a new dynamic that is known as The Community College of Baltimore County, and for their support to the Chancellor, the Chancellor's Cabinet, and to everyone who is standing for being able to bring CCBC to the point of receiving accreditation for the first time as a single college, multi-campus institution. Dr. McPhail said, "to all of you who are standing, I say thank you and congratulations." Dr. McPhail announced that for the fourth consecutive year, CCBC has received national recognition for excellence in the area of financial reporting from the Government Finance Officers Association (GFOA.) CCBC was presented with a Certificate of Achievement for its comprehensive annual financial report (CAFR.) The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting. Its attainment represents a significant accomplishment by a governmental organization and its management. Dr. McPhail gave kudos to Stephen L. Kirchner and the entire Finance Department. Beth Woodland-Hargrove provided the Board with a Legislative Update. Ms. Woodland-Hargrove highlighted the community colleges' budget. She said that the community colleges received a 4.6% increase overall. Ms. Woodland-Hargrove stated that there is an additional $840k that had not been distributed as yet; the legislators will decide whether to give this money to the Cade colleges or whether it will be given to those colleges who receive less than a 3% increase in their budgets. Trustee Lingan asked if the $840k was money that had been held back or "held harmless". Trustee Hettleman said that it is a matter of the latter, and an issue of the mountain colleges that need additional funding. Trustee Lingan asked who would determine how the money is distributed. Ms. Hettleman said that the Maryland Higher Education Commission (MHEC) and the Department of the Budget would make the decision. Ms. Woodland-Hargrove announced that the Innovation for Partnerships in Technology (IPT) Program was re-instituted until 2006 under the same terms and conditions, as is it currently. She said that a bill was passed that will allow part-time undergraduate students access to Maryland Teacher Scholarships. Ms. Woodland-Hargrove stated that a Competitive Grant Fund was passed by the Senate for adult education services. The College can apply and compete for grants in the area of GED, ESOL, and Family Literacy, she said. Trustee Kirson asked if the College could lobby for part of the $840k. Trustee Hettleman stated that that money is for the community college system and will be distributed by the decision of MHEC and the budget department. Ms. Woodland-Hargrove commented that the Budget Reconciliation Act would take the community colleges two steps back in funding from the State. Under the current law, community colleges received a 25% increase in 2000; for the budget years 2003/2004, the increase for community colleges will be between 21 and 23%. The community colleges will not reach a 25% increase again until 2006, she said. Maryland Association of Community Colleges (MACC) Trustee Hettleman announced that MACC is in the process of interviewing for a new MACC Executive Director. MACC anticipates that the Director will be announced by the end of May, with a beginning date of July 1, Ms. Hettleman said. COMMUNICTION FROM THE PUBLIC There were no comments from the public. INSTITUTIONAL ADVANCEMENT COMMITTEE Trustee Hettleman announced that the Institutional Advancement Committee met to review the strategic needs of the campuses in order for CCBC to enter in the next phase of the project, which is the feasibility study. Ms. Hettleman announced that the Institutional Committee made suggested changes which were incorporated into the final strategic needs summary. Recommendation: That the Board of Trustees of The Community College of Baltimore County approve the Summary of Strategic Needs. The motion to approve the recommendation was made by Mr. Kirson and seconded by Ms. Brunner. The motion was unanimously approved. Trustee Hettleman requested that the Board members review the list of potential participants for the upcoming feasibility study and to add names to the list, if possible. LEARNINGFIRST COMMITTEE Trustee Burt reported that the Committee heard recommended curriculum changes to the Office Administration Program, Teacher Education and Computer Aided Design curriculums, which require approval from the Board of Trustees. Recommendation: That the Board of Trustees of The Community College of Baltimore County approve the curriculum changes in the Office Administration Program; the Teacher Education Program, and the Computer Aided Design Program. The motion to approve the recommendation was made by Ms. Burt and seconded by Mr. Chaillou. The motion was unanimously approved. Ms. Burt continued by stating that the Committee heard a presentation by Dr. Heacock on Institutional Effectiveness Indicators. Dr. Rose Mince gave a PowerPoint presentation on Learning Outcomes Assessment. Ms. Burt stated that the Middle States Accreditation Team complimented CCBC on its success in the outcomes assessment area. She also stated that noteworthy is the fact that now outcomes assessment has to do with programs, as well as courses, and that the consequences of the outcomes projects are improvements in both courses and programs. Ms. Burt stated that the fact that the College seeks external validation for the outcomes projects is noteworthy as well. Ms. Burt stated that Dr. Linck briefed the Board on the faculty evaluation process, which includes faculty goal setting, self-evaluation by faculty, supervisor evaluation, as well as the SIR II comprehensive student evaluation. .COLLEGE FINANCE ITEMS Mr. Kirchner presented the College finance items in summary format. Information Finance Items The Baltimore County Planning Board recommendations and the Baltimore County Executive's recommendation for the fiscal year 2003 Capital Budget and the fiscal year 2004-2008 Capital Improvement Plan; and proposed new Child Care Center rates were presented to the Board for its information. Also presented to the Board as information were the interim March 2002 finance items. Recommendation: That the Board of Trustees of The Community College of Baltimore County approve the Fiscal Year 2003 Operating Budget, totaling $126,323,225, including per credit hour tuition increases of $3.00 for in-county students, $5.00 increase for out-of-county students, and $5.00 tuition increase for out-of-state students; Bids and a Competitive Proposal totaling $5,690,242; Grants totaling $60,769; and a resolution to enter into a Lease Purchase Agreement with IBM to finance the purchase of Unix Processor equipment. The motion to approve the recommendation was made by Mr. Kountz and seconded by Ms. Hettleman. The motion was unanimously approved. Vice Chairman Lingan thanked Steve Kirchner, Tom Knapp, and Bob McQuitty, and their staffs for the excellent work on the budget. COLLEGE PERSONNEL ITEMS Dr. Martinez presented the College personnel items in summary format. Interim March 2002 College Personnel Items and Searches in Progress, were presented to the Board for its information. Recommendation: That the Board of Trustees of The Community College of Baltimore County approve the following personnel items: New Appointment; Resignation; and Retirements. The motion to approve the recommendation was made by Ms. Brunner and seconded by Mr. Jilton. The regular meeting ended at 8:30 p.m. Irving Pressley McPhail Secretary-Treasurer :jk