Board of Trustees

 
 
 

Approved Minutes
June 23, 2003

Regular Session

The Board of Trustees of The Community College of Baltimore County (CCBC) met in regular session on Monday, June 23, 2003, convening at 7:30 p.m., on the Catonsville campus of The Community College of Baltimore County. The following members of the Board were in attendance:  Francis X. Kelly, Chairman, and Thomas M. Lingan, Vice Chairman; Trustees Evelyn S. Brunner; Aurelia T. Burt; Regina E. Carson; Bruce J. Chaillou; Dorothy E. Foos; Elayne Hettleman; Charles E. Kountz; Richard W. McJilton; Laila B. O’Brien; Cecile V. Myrick; and H. Edward Parker. Also present were Irving Pressley McPhail, Chancellor and Secretary-Treasurer; Andrew C. Jones, campus president, CCBC Catonsville; R. Wayne Branch, campus president, CCBC Essex; Eugenia I. Proulx, campus president, CCBC Dundalk; Stephen L. Kirchner, Vice Chancellor for Finance and Administration; Henry F. Linck, Vice Chancellor for Learning and Student Development; Ronald C. Heacock, Vice Chancellor for Technology and Planning; Carol L. Kefalas, Executive Advisor to the Chancellor for Communications, Marketing, Policy Analysis and Institutional Relations; Lydia M. Martinez, Executive Director for Human Resources, Institutional Equity and Labor Relations; and members of the faculty and staff of the College.

INTRODUCTION

Chairman Kelly welcomed everyone to the June 23, 2003, meeting of the Board of Trustees. He announced that the June Board meeting was changed due to the lack of a quorum on the originally scheduled meeting date. Senator Kelly said that, due to the date change, the Dundalk campus, where the June board meeting was originally scheduled, did not have available space to host the meeting.

AGENGA

A motion for approval of the agenda was made by Ms. Brunner and seconded by Ms. Myrick. The motion to approve the agenda was unanimously approved.

MINUTES

A motion for approval of the April 9, 2003, regular meeting minutes was made by Ms. Brunner and seconded by Ms. Myrick. The motion to approve the minutes was unanimously approved.

REPORT OF THE CHAIRMAN

Chancellor McPhail acknowledged the retirees present at the meeting. Professor Roy Sparks and his wife, Charlotte; and Professor Don Schoene and his wife, Linda, from the Dundalk campus; and Professor Shoko Brant from the Essex campus. Also present was Dr. Robert Sopka, proposed Professor Emeritus, from the Catonsville campus.

Dr. Proulx introduced Roy and Charlotte Sparks. She said that Mr. Sparks began his career at Dundalk Community College in 1976 as an adjunct photography instructor and recently received his 25-year service award. In 1978, Mr. Sparks was appointed as a full-time Production Coordinator in the Learning Resources Center to manage an NFS grant. In 1984, Mr. Sparks was hired as a full-time faculty member, teaching media and photography. Dr. Proulx said that during Mr. Sparks’ 25-year tenure, he contributed to the establishment of the campus’ premiere photography facility. She said that most recently he was involved in the establishment of the digital photography lab, which opened in 2002. Roy and Charlotte Sparks will be spending the next few months traveling in New England, she said.

Chairman Kelly thanked Professor Sparks for his work at the College.

Dr. Proulx introduced Don and Linda Schoene. She said that Mr. Schoene was employed in the electrical and electronics field for over 30 years, and recently received his five-year service award from CCBC. Mr. Schoene has been program director of the Industrial Electricity/Electronics and Telecommunications Division since 1999. During his tenure at CCBC Mr. Schoene worked with the instructional technology area to improve the electronic/electricity lab by incorporating state-of-the-art computer-aided, interactive instructional systems. He also worked with local industries to enhance enrollment in the electricity/electronics program and has worked to improve the course content in that area, said Dr. Proulx.

Chairman Kelly thanked Mr. Schoene for his work at the College.

Dr. Branch introduced Shoko Brant. He said that Professor Brant has been a dynamic member of the Essex campus faculty for over 30 years. She epitomizes one of the most student-centered faculty members, said Dr. Branch. Professor Brant has been at the forefront of using new and emerging technology for teaching mathematics. Dr. Branch stated that during her tenure at CCBC, Professor Brant has presented over 120 lectures and workshops at national and regional conferences; was a teacher for an in-service information technology training programs for high school and middle-school mathematics teachers; developed a set of instructional video tapes for students and teachers of intermediate algebra; and for many years, served as chairman of mathematics search committees, bringing to CCBC, excellent and diverse new teachers; chaired the Science and Mathematics Scholarship Committee; was responsible for creating a “graphic calculator loan” program; and received exemplary ratings from her students. He stated that Professor Brant is an outstanding example of faculty excellence and that is what CCBC is all about.

Chairman Kelly thanked Professor Brant for her work at the College.

Dr. Andrew Jones introduced Dr. Robert Sopka, retired professor of Physics, Astronomy, and Earth Science, and a candidate for Professor Emeritus.

Dr. Jones said that Dr. Sopka began his career at Catonsville Community College thirty-three years ago. During his early tenure at CCC and CCBC, Dr. Sopka taught both earth science and meteorology courses; directed the Planetarium; and assisted with the men’s lacrosse team. In 1980, Dr. Sopka assumed the role as division chairman of the Physics, Earth Science, Astronomy, and Geography department. Dr. Jones said that Bob Sopka, in addition to his role at CCBC, was a weather forecaster and co-anchor for news shows at WJZ-TV. He said that Dr. Sopka’s strong and various contributions to the College, and his respected status in the community-at-large makes him a worthy candidate for the status of Professor Emeritus.

Chairman Kelly thanked Dr. Sopka for his efforts on behalf of the College.

Dr. Sopka said that the role of Professor Emeritus provides a mechanism for someone to remain a part of the institution and he appreciates the honor.

Professor Schoene thanked the College for the opportunity to serve at CCBC Dundalk – he said it was the epiphany of his teaching career.

Chairman Kelly, on behalf of the Board of Trustees, commended and thanked the retirees and Dr. Sopka. He said that no words could express the Board’s gratitude for their years of service.

Phase II College Academic and Administrative Restructuring Plan

Chancellor McPhail made a PowerPoint presentation of the Phase II College Academic and Administrative Restructuring Plan. He said that during the past several months, the College has been exploring different budget scenarios. He said that the College is reasonably certain that it will sustain a 7.5% cut in State-Aid, which amounts to a $2.4M cut in FY04 for CCBC. Dr. McPhail said that there is still uncertainty if the Hold Harmless Provision, which is another $1.2 Million cut, is included. This could amount to a $3.6M cut in FY04, in addition to the 4% State-Aid reduction already sustained by CCBC last year. Dr. McPhail said that these budget scenarios provided part of the framework for the analysis and planning of the restructuring plan. In addition to fiscal issues, the administration has focused on a set of values that has provided the context for the difficult decisions that have been made. Dr. McPhail outlined the fundamental principles that served as the guiding value for the Learning-College:

1. the administration focused on student learning and the requirement that all actions and all recommendations by the College be subject to responding to two fundamental questions: 1) Does this action improve and expand learning? and 2) How do we know?

2. Academic programs are a higher priority than non-academic programs.

3. Cuts will generally not be made “across-the-board.” Surgical cuts will be made in such a manner as to minimize the threat to the institutional commitment to LearningFirst.

4. Seeking external grant support and major gifts from a variety of sources is a high priority and must be aggressively pursued.

5. CCBC is a public community college that serves the public interest. Increased tuition must be used to maintain and build upon CCBC’s national prominence as a Vanguard Learning College. The State and County must determine to fully fund CCBC and not to substitute tuition revenue, grant funding, or major gifts for taxpayer support.

6. Administrative structures must be as lean and efficient as possible, and the general size of the administration must be reduced. (Dr. McPhail stated that this principle was addressed in Phase I of the restructuring plan, eliminating a number of administrative positions and the administration will continue to focus on creating a “mean and lean” structure in Phase II.)

7. CCBC cannot be all things to all people. CCBC must have the courage to eliminate or consolidate programs in order to preserve the overall excellence of the College and the institutional commitment to LearningFirst.

8. Students, faculty, staff and others should be consulted when budget reductions are necessary. Those closest to the situation often have the best ideas about how to provide services more efficiently. However, the pace of change and the timing of budget pronouncements from agencies beyond the control of the College may provide encumbrances to comprehensive consultation with all constituent groups before action must be taken by the College administrators.

9. CCBC’s commitment to LearningFirst encompasses the resolve to attract and retain a diverse faculty, staff, and student community, and to promote a learning environment that embraces and values diversity. Retrenchment decisions must be made with this commitment to embracing diversity in mind.

10. Providing a first class academic environment and attendant facilities is an essential ingredient of CCBC’s mission.

Dr. McPhail continued by stating that the aforementioned 10 fundamental principles have guided the administration’s work in retrenchment planning and provided the foundation for the restructuring recommendations. He said that the Phase II reorganization plan manifests the commitment to make administrative structures as lean and efficient as possible, while continuing the focus on the major goal of improved student learning. Dr. McPhail outlined the proposals:

1. Two Campus President Model

This plan broadens the role of campus presidents by encompassing a greater degree for each of them in College-Wide areas of control. The proposal calls for a campus president for CCBC Dundalk and CCBC Essex, and a campus president for CCBC Catonsville and the CCBC Extension Centers.

2. Integrated CCBC Dundalk CCBC Essex Campus Administration Model

This plan allows for a single administrative organization to manage a single Eastside campus in two geographic locations allowing for an initial savings of $135,000. Additional advantages include a more integrated approach to campus administration, which would include class schedules and course offerings resulting in better delivery of services and improved facilities utilization.

Dr. McPhail stated that the Board of Trustees, in its June 23, 2003, executive session, approved the proposed reorganization two-campus president model, as well as a more integrated organizational structure for CCBC Dundalk and CCBC Essex on an interim basis. He announced that as of July 1, 2003, Dr. Gena Proulx will be the Interim President of CCBC Dundalk CCBC Essex; Dr. Barney Wilson will be the Interim Campus Administration/Dundalk; and Dr. Andrew Jones will be the Interim President of CCBC Catonsville and CCBC Extension Centers. Dr. McPhail said that he will solicit feedback from interested members of the community, as well as, interested parties on the Dundalk and Essex campuses. At its September 10, 2003, meeting, the Board of Trustees will revisit the proposed two-president president model for final consideration, he said.

Dr. McPhail announced that the proposed reorganization also calls for a College-Wide Academic Deans Model, which reduces the number of nine academic deans to six College-Wide Academic Deans who will report to the two campus presidents. He said that overall academic program coordination will be provided by the Chief Learning Officers Council (CLOC), which will consist of Dr. Henry Linck, Vice Chancellor for Learning and Student Development, Dr. Andrew Jones, Interim Campus President CCBC Catonsville and CCBC Extension Centers and Dr. Gena Proulx, Interim Campus President CCBC Dundalk.Essex. Dr. McPhail noted that the organizational chart includes the three school deans, Michael Netzer, Dean, School of Information Technology; Carol Eustis, Dean, School of Allied Health Professions; and Beth Barker, Dean, School of Justice. In addition to the deans of the schools, Avon Garrett, Steve Tanner, and Donna Linksz will assume the roles of College-Wide deans. Dr. McPhail stated that the suggested organizational chart lists Academic Program Coordinators, however, this aspect of the organization will be modified.

Dr. McPhail said that Phase II reorganization builds upon position consolidations that were made in Phase I and provides a foundation for further administrative reductions that will continue on into other phases, as long as CCBC continues to face fiscal challenges.

Dr. McPhail outlined the Eastside Partnership Plan. He said that the goals and strategies of the partnership plan are to inform students of the common educational offerings at the Dundalk and Essex campuses; to advise and assist students in planning educational programs that can be completed in a planned manner at the Dundalk and Essex campuses; to promote the concept of seamless program completion at either campus; sharing of full-time faculty; alignment of courses and programs; alignment of business and industry activity; and a partnership that supports an integrated school concept. He said that the administration is looking at a three-year Eastside Partnership plan that will contribute to a more comprehensive, unified approach to a more effective course benefit ratio, as well as improving the institutional viability of the entire College, such as, a single academic advisement plan, a single approach to course cancellation, as well as a more comprehensive, unified approach to community and public school outreach activities, and a more streamlined student services support structure. These initiatives are outcomes that will be realized, as the College attempts to mirror, in a real sense, the one college model, and to bring that model more aggressively to the Eastside, stated Chancellor McPhail.

Trustee Lingan recommended that various components of the reorganization plan be voted on as separate recommendations.

Recommendation: That the Board of Trustees of The Community College of Baltimore County separate the two-campus president model, the college-wide academic deans model, and the integrated CCBC Dundalk CCBC Essex campus administration model proposals and vote on each recommendation separately.

The motion was made by Trustee Lingan and seconded by Trustee Kountz to vote separately on the two-campus president model, the college-wide academic deans model, and the integrated CCBC Dundalk CCBC Essex campus administration model. The motion was unanimously passed.

Trustee Lingan recommended that the Board of Trustees adopt the suggested college-wide academic deans model as consistent with the College’s continuing evolution to move toward a single college institution.

Recommendation: That the Board of Trustees of The Community College of Baltimore County accept the six college-wide academic dean model.

The motion was made by Trustee Lingan and seconded by Trustee Brunner to accept the six college-wide academic dean model. The motion was passed unanimously.

Trustee Parker stressed that as the College becomes more efficient, he would hope that it would not be necessary to create new positions for academic program coordinators.

Trustee Lingan recommended that the Board of Trustees give the Chancellor the approval to restructure, on an interim basis, the CCBC Dundalk CCBC Essex campus administration model.

Recommendation: That the Board of Trustees of The Community College of Baltimore County give the Chancellor the approval to restructure, on an interim basis, the CCBC Dundalk CCBC Essex campus presidency.

The motion was made by Trustee Lingan and seconded by Trustee Brunner to approve the giving the Chancellor the approval to restructure, on an interim basis, the integrated CCBC Dundalk CCBC Essex presidency. The motion was unanimously approved.

Trustee Lingan recommended that the Board of Trustees table the final vote on the restructuring of the CCBC Dundalk CCBC Essex presidency until the fall, subject to the Chancellor providing more context and background information to the respective communities.

Recommendation:  That the Board of Trustees of The Community College of Baltimore County table the final vote on the restructuring of the CCBC Dundalk CCBC Essex presidency until Fall 2003, subject to the Chancellor providing more context and background information to the respective communities.

The motion was made by Trustee Lingan and seconded by Trustee Burt to table the final vote on the restructuring of the CCBC Dundalk CCBC Essex presidency until Fall 2003, subject to the Chancellor providing more context and background information to the respective communities. The motion was unanimously accepted.

Trustee Parker requested that the Chancellor relay to the Board of Trustees any reorganization feedback from the community.

Chairman Kelly thanked the Board of Trustees for the hard work and diligence that they provide to the College, and to the areas they represent. He said that the Board is very sensitive to the community, and nothing will be voted on without thorough information and community leader input; however, CCBC is a single college, multi-campus institution and the Board of Trustees has a charge to represent Baltimore County as a whole. Senator Kelly said that the Board of Trustees would make changes in the best interest of the College. He said that difficult decisions have to be made during extreme fiscal times. He continued by saying that many positive things are taking place at CCBC – enrollment is increasing, new programs are being implemented, and great faculty and staff are employed at the College. Chairman thanked Dr. McPhail for the vision that he has brought to the College during his five-year tenure.

Chairman Kelly announced the resignation of Trustee Don Kirson. Senator Kelly stated that Mr. Kirson was a valuable member of the Board of Trustees, having chaired the faculty salary restructuring committee and the Human Resources Ad-Hoc Committee.

Chairman Kelly congratulated Dr. McPhail, who was honored with William Donald Schaefer, during the 2003 Educational Awards Breakfast sponsored by the Boy Scouts of America’s Learning for Life program. Dr. McPhail was selected as a co-honoree as a result of his long-standing commitment to education. He acknowledged Trustees Brunner, Hettleman, Foos, McJilton and Myrick for attending the 2003 awards breakfast.

Chairman Kelly congratulated Vice Chairman Lingan on his nomination to serve on the Maryland Association of Community Colleges (MACC) Executive Committee.

Senator Kelly thanked Trustees Carson, Kountz, and Parker for assisting, along with himself, at the CCBC 2003 commencement ceremony. He said that it was a wonderful day for Trustee Parker, whose granddaughter graduated.

Chairman Kelly acknowledged Trustees Carson, Foos, McJilton, and Myrick for attending the First Annual CCBC Foundation Board Recognition reception.

Chairman Kelly thanked Trustee Elayne Hettleman for attending the CCBC Catonsville nurses’ pinning reception.

Chairman Kelly acknowledged Trustees Foos, McJilton, and Parker for attending the Phi Theta Kappa USA Today’s All-American Academic awards banquet on May 7, 2003.

Chairman Kelly thanked Ed Parker for representing the Board of Trustees at the GED and EDP graduation ceremony at Loch Raven High School on May 21, 2003.

Chairman Kelly congratulated Dr. R. Wayne Branch, and his wife Renee, on his appointment as the president at Clark College in Vancouver, Washington.

Dr. Branch introduced his wife Renee’. He thanked the Board of Trustees for the opportunity to serve as the president at CCBC Essex. He acknowledged Dr. McPhail for giving him his first presidency opportunity, for his support, friendship, and mentorship.

Dr. Branch acknowledged Thea Prettyman, Academic Division Dean for Mathematics, Science and Information Technology, Dr. Penny Bloom, Executive Dean, and Carol Eustis, Academic Division Dean for Allied Health/Human Performance for their support as members of the president’s staff.

REPORT OF THE CHANCELLOR

Dr. McPhail also thanked Chairman Kelly and Trustees Carson, Kountz, and Parker for participating in the 2003 commencement. He also acknowledged and thanked everyone who contributed to the special occasion. Dr. McPhail said that he was honored to have been asked to be the Commencement Speaker.

Dr. McPhail congratulated two CCBC women who were recognized for their leadership and community commitment - Donna Reihl, director of CCBC’s Owings Mills extension center, who was named Baltimore County Woman of the Year by the Baltimore County Commission for Women; and Janice Evans, CCBC Dundalk’s coordinator of Alumni Affairs and Community Relations, who was honored as the Dundalk Optimist Club’s 2003 Citizen of the Year.

Dr. McPhail again congratulated Dr. Branch and his wife Renee and wished them the best on their new adventure in Washington State. He mentioned Dr. Branch’s accomplishments while at CCBC – increased enrollment; enhanced Massage Therapy, Veterinary Technology, and Nursing programs; a new Practical Nursing program was initiated; an RN to BSN/MSN nursing program with Drexel University was established; increased excellence in the performing arts program was achieved; and Dr. Branch received appointments on the American Council on Education Commission and the American Association of Community Colleges Commission on International and Intercultural Services. He stated that he hoped that Dr. Branch would bring to his new assignment the energy and enthusiasm around the LearningFirst vision that he has displayed while at CCBC.

Dr. McPhail announced that a farewell party for Dr. Branch is scheduled for July 9 from 4:00-6:00 p.m. in the College Community Center at CCBC Essex.

Campus Presentation

Doug Meise, Science Technical Assistant, and Laurie Montgomery, Science Technical Assistant, gave a PowerPoint presentation of the Natural Science Image Library.

COMMUNICATION FROM THE PUBLIC

There were no comments from the public.

COLLEGE FINANCE ITEMS

Mr. Kirchner presented the College Finance items in summary format.

Finance Information Items

The interim May 2003 finance items; quarterly Financial Reports; Quarterly Construction Status Report and Quarterly Change Order Report; and FY 2003 Summary of Noncompetitive Negotiated Contract Awards, were presented to the Board for its information.

Recommendation: That the Board of Trustees approve Contracts/Bids; Competitive Proposals; Grants; Donations; the Proposed Budget for Auxiliary Enterprises 2003-2004; and the Proposed FY 2004 Student Government Budget.

The motion to approve the recommendation was made Mr. McJilton and seconded by Mr. Parker. The motion was unanimously approved.

COLLEGE PERSONNEL ITEMS

Dr. Martinez presented the College Personnel items in summary format.

Personnel Information Items

The interim May 2003 personnel items; Information Regarding Faculty Personnel Recommendations; Number and Percent of Faculty by Rank; Information Regarding Administrative Personnel Recommendations; and Searches in Progress, were presented to the Board for its information.

Recommendation: That the Board of Trustees approve New Appointments; New Temporary Appointment; Changes of Status, which included approved College Wide Changes of Status Due to Reorganization; Temporary Changes of Status; Continuation of Temporary Appointment; Resignations; Retirements; End of Assignments; Emeritus Status; Promotions; and FY 2004 Salary Exhibit.

The motion to approve the recommendation was made by Bruce Chaillou and seconded by Regina Carson. The motion was unanimously approved.

LEARNINGFIRST COMMITTEE

Trustee Burt reported that the LearningFirst committee recommended to approve the E-Business Curriculum; LearningFirst 2.0 Strategic Plan; End-of-Year Curriculum and Course Action Report; Program Reviews; Maryland Higher Education Commission (MHEC) Performance Report; and Statewide Program Designation.

Recommendation: That the Board of Trustees approve the E-Business Curriculum; LearningFirst 2.0 Strategic Plan; End-of-Year Curriculum and Course Action Report; Program Reviews; Maryland Higher Education Commission Performance Report; and Statewide Program Designation.

The motion to approve the recommendation was made by Ms. Burt and seconded by Mr. Chaillou. The motion was unanimously passed.

NEW BUSINESS

Nomination of Officers

Trustee Kountz reported that the Nominating Committee recommended the following state of candidates as officers for 2003/2004 for the Board of Trustees of The Community College of Baltimore County:

Recommendation: That the Board of Trustees elected Senator Francis X. Kelly and Thomas M. Lingan, Esq. as its Chairman and Vice Chairman for the 2003-2004 year.

The motion to approve the recommendation was made by Mr. Kountz and seconded by Ms. Carson. The motion was unanimously passed.

Board Calendar 2003-2004

Recommendation: That the Board of Trustees approve the Board Calendar for 2003-2004.

The motion to approve the recommendation was made by Mr. Lingan and seconded by Mr. Kountz.

Honors

Senator Kelly presented Dr. McPhail with his five-year service award.

Senator Kelly acknowledged Trustee Bruce Chaillou for his dedication as a member of the CCBC Board of Trustees. Mr. Chaillou was presented with a resolution from the Board of Trustees, which states:

 Resolution

 A special resolution of The Community College of Baltimore County honoring
Bruce J. Chaillou for his dedication and distinguished service as a member of
 the Board of Trustees of The Community College of Baltimore County;

 WHEREAS, Bruce J. Chaillou first joined The Community College of Baltimore
 County (CCBC) in Nineteen hundred ninety-three as a member of the Board of
Trustees.

 WHEREAS, during his tenure as a member of the board, serving as vice chair-
 person from Nineteen hundred ninety-five to Nineteen hundred ninety-six to
 Nineteen hundred ninety-seven, Mr. Chaillou helped form the reorganization of
 the Baltimore County community colleges into a single college, multi-campus
 system.

 NOW, THEREFORE, BE IT RESOLVED, that the members of The Community
 College of Baltimore County Board of Trustees, faculty, staff, and students,
 extend their respect, commendation and sincere appreciation to Bruce J. Chaillou
 for his dedicated and distinguished service as a member of the Board of Trustees
 of The Community College of Baltimore County from Nineteen hundred ninety-
three to Two Thousand three.

Senator Kelly said that he has the highest admiration and respect for Mr. Chaillou for the service that he has given to the College. He said that Mr. Chaillou was a part of the team that initiated the single college, multi-campus transition.

Trustee Lingan said he appreciated Mr. Chaillou’s mentoring of the newer board members, his board history, his sense of continuity and his friendship. He said that Trustee Chaillou would be missed.

Bruce Chaillou said that following the years of turmoil; he truly believes that the Board of Trustees has now produced a better system with great leadership in Dr. McPhail and his cabinet. Mr. Chaillou said that he has met wonderful people and the College is now a better place than it was when he was first appointed to the Board. He thanked the faculty, staff and especially the Board of Trustees.

ADJOURNMENT

The meeting adjourned at 8:50 p.m.

Irving Pressley McPhail
Secretary-Treasurer

 
 
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