Approved Minutes September 11, 2002 REGULAR SESSION The Board of Trustees of The Community College of Baltimore County (CCBC) met in regular session on Wednesday, September 11, 2002, convening at 8:00 p.m. on the Essex campus of The Community College of Baltimore County. The following members of the Board were in attendance: Francis X. Kelly, Chairman, and Thomas M. Lingan, Vice Chairman; Trustees Evelyn S. Brunner; Aurelia T. Burt; Regina E. Carson; Bruce J. Chaillou; Dorothy E. Foos; Elayne Hettleman; Donald M. Kirson; Charles E. Kountz, Jr.; Richard W. McJilton; Cecile V. Myrick; and H. Edward Parker. Also present were Irving Pressley McPhail, Chancellor and Secretary-Treasurer; R. Wayne Branch, Campus President, CCBC Essex; Eugenia I. Proulx, Campus President, CCBC Dundalk; Andrew C. Jones, Campus President, CCBC Catonsville; Stephen L. Kirchner, Vice Chancellor for Finance and Administration; Henry F. Linck, Vice Chancellor for Learning and Student Development; Ronald C. Heacock, Vice Chancellor for Technology and Planning; Carol L. Kefalas, Executive Advisor to the Chancellor for Communications, Marketing, Policy Analysis and Institutional Relations; Lydia M. Martinez, Executive Director for Human Resources, Institutional Equity and Labor Relations; Beth Woodland-Hargrove, General Counsel; and members of the faculty and staff of the College. INTRODUCTION Chairman Kelly welcomed everyone to the Board of Trustees meeting. He commented that September 11, the first anniversary of an event that took place one year ago on this date, is a very important day and that he had no adequate words to describe the horrific events that took place at that time. He asked for a moment of silence to honor those who lost their lives during the terrorist attacks on 9/11/01. Chairman Kelly announced the death of a member of the Board of Trustees, Senator John Schneider, on August 27, 2002. Senator Kelly stated that Trustee Schneider, Senator Bromwell’s closest friend, was a quiet man but always offered good advice. He said that Senator John Schneider was a true and effective public servant, very active in a myriad in a number of civic organizations in Baltimore County - the ideal citizen. Senator Kelly stated that he never once heard John Schneider say anything negative about another human being and what a wonderful legacy that is – that is who John Schneider was, he said. Vice Chairman Lingan shared a story about the character of Senator John Schneider – forever a gracious, humble individual. He said when the world loses a man of that caliber; everyone is diminished by the loss. Trustee Foos stated that she was in attendance when the State Central Committee nominated John Schneider for the Senate. She said that Senator Schneider was overcome with joy for the accolades that he received from fellow members of the party. Ms. Foos said that we are fortunate to have been touched by his life – he set an example for all to emulate. Chancellor McPhail stated that John Schneider, although quiet at Board of Trustees meetings, always knew the issues at hand and truly understood what the College was trying to achieve through its LearningFirst strategic plan. Chairman Kelly requested a moment of silence to honor Senator John R. Schneider. Chairman Kelly introduced and welcomed the Chancellor’s family, Mr. Pressley McPhail, the Chancellor’s father; his daughter, Kamilah McPhail; and his wife, Dr. Christine Johnson McPhail. Chairman Kelly acknowledged Dr. Wayne Branch, Kimberly Branch, Director of Student Activities; Karen MacKenny, Director of International Students; and Dr. Kostis Papadantonakis, Professor of Economics for the “Being Learning-Centered” presentation. AGENDA A motion for approval of the agenda was made by Ms. Hettleman, and seconded by Ms. Burt. The motion to approve the agenda was unanimously approved. MINUTES A motion for approval of the June 19, 2002, regular and executive session minutes was made by Ms. Myrick and seconded by Mr. Chaillou. The motion to approve the minutes was unanimously approved. REPORT OF THE CHAIRMAN Chairman Kelly thanked Trustee Ed Parker for bringing greetings from the Board at the Fall Focus on Learning event on August 22. He also thanked Trustees Elayne Hettleman, Charles Kountz, and Dick McJilton for attending the August 22 event. Chairman Kelly thanked Trustee Hettleman for attending the “Closing the Gap” symposium at CCBC Dundalk on August 20. Chairman Kelly thanked Trustees Evelyn Brunner and Dick McJilton for taking part in the interview process for the Vice Chancellor of Institutional Advancement. Chairman Kelly acknowledged the trustees for their support to the College and to him. REPORT OF THE CHANCELLOR Dr. McPhail thanked his family for attending the Board of Trustees’ meeting at a time when the tragedies of 9/11 are being recognized. He said that tragedies stress the importance of family and he acknowledged his family for always “being there” for him. Dr. McPhail recognized Dr. Christine McPhail’s Morgan State University doctoral students who were in attendance. Dr. McPhail introduced Dr. Susan Tobia, Acting Assistant/Dean for Educational Support Services at the Community College of Philadelphia. Dr. Tobia is serving as an American Council on Education (ACE) Fellow in Academic Administration. Dr. McPhail announced that Dr. Tobia is spending the fall semester at CCBC and will spend the spring semester at Anne Arundel Community College. He said that the ACE Fellow program identifies and prepares senior leaders for American colleges and universities. Dr. McPhail said that during the year Dr. Tobia will spend time working with the CEO and others on real issues and urgent problems that are important to higher education; she’ll gain membership in prestigious national networks of alumni fellows from other two- and four-year institutions; as well as have the opportunity to learn, to observe, and to complete a major project. Chancellor McPhail acknowledged the campus presidents and members of the campus families for their thoughtful observances in memory of the many people who died in the horrific terrorist acts on September 11, 2001. The three campuses commemorated the day in a variety of ways: CCBC Dundalk hosted “Patriot Day” honoring those individuals who lost their lives in terrorist attacks in New York, Washington, D.C. and Pennsylvania. Occupying a place of honor at the observance was a 200-pound portion of an I-beam from one of the World Trade Center buildings. Dr. McPhail said that the City of New York sent the artifact to the citizens of Dundalk in recognition of their outpouring of support following the September 11 attacks. He said that this is the only such artifact sent to a Maryland community, and one of only 44 I-beam pieces to be distributed throughout the United States. Dr. McPhail said that he was pleased to announce that the I-beam would be housed at the CCBC Dundalk library as a living memorial to the tragic events of 9/11. CCBC Essex hosted a “Strength, Hope & Unity” remembrance, featuring music and words of hope. CCBC Catonsville sponsored “Celebrate America, Celebrate Us, In Honor of Life” with a moment of silence in tribute to those who lost their lives in the 9/11/01 tragedy. Dr. McPhail offered condolences to the family of Trustee John R. Schneider. Senator Schneider served the College for 7 years as a trustee and a member of the Budget and Finance Committee. He will be missed, said Dr. McPhail. Chancellor McPhail congratulated Dr. Donna McKusick and the Council on Innovation and Student Learning (CISL); the Professional Development Team; the Closing the Gap Coordinating Committee; and the Vanguard Team, for sponsoring the “Closing the Gap” symposium. He said that the August 20 event focused on success for all learners. Dr. McPhail noted that the symposium offered a rich assortment of perceptions, theories, and instructional insights. Dr. McPhail offered kudos to Meg McKinley and Barbara Wishard, members of the Public Relations staff, who were selected as winners in the 2002 American Graphic Design Awards national competition. Meg McKinley was honored for excellence in communication and graphic design for her work on the “Health Careers” brochure. Barb Wishard was honored for excellence in communication and graphic design for her work on the “Parallel Enrollment Program” brochure, he said. Chancellor McPhail announced that it gave him great pleasure to announce that Dr. Sylvia Sorkin and the grants team received a grant from the National Science Foundation for their project “Instructional Multimedia: Curriculum, Professional, and Educational Materials Development for Science, Mathematics, and Technology.” He said that the award for the first year of the project totals $191,359 and expected support for FY 2003 and FY 2004 totals $154,405 and $89,214 respectively. Preliminary Fall 2002 Enrollment Report Dr. May Chen, Assistant Vice Chancellor for Strategic Enrollment Management, briefed the Board on the enrollment figures to date. Dr. Chen said that due to the efforts of the CCBC faculty and staff, the fall 2002 enrollment for credit students was 22,122, which is a 7.1% increase over fall semester 2001. Dr. Chen gave a PowerPoint presentation outlining the comparisons of CCBC FY2002 FTE’s by campus; the CCBC FY2002 summer FTE’s by campus; and the comparisons between fall 2001 paid FTE’s as of 9/10 and paid FTE’s for fall 2002 for the same date. Chairman Kelly commended everyone who was responsible for the enrollment growth. He said that a major Board goal was to see an increase in enrollment. Chairman Kelly said that he was especially glad to see enrollment growth at all of the campuses. Clements Group Presentation Dr. Elaine Ironfield, representing the Clements Group. L.C. said the goal of the Clements Group in conducting a feasibility study for CCBC was to provide information about resources for CCBC and to conduct preliminary cultivation of prospects from the private sector for fundraising. Dr. Ironfield presented a PowerPoint presentation on the planning, purpose, and results of the feasibility study that was conducted for CCBC. She spoke to the composition of the interview groups; the attitudes from the people interviewed toward the College and the campuses; the priority needs of the College and the campuses; and the attainable goals for the College and the campuses. Dr. Ironfield continued by outlining the next steps in a major gifts campaign process and the recommendations and goals for conducting a CCBC Major Gifts Campaign. Trustee Don Kirson asked Dr. Ironfield if there are any statistics available as to when a feasibility study is conducted, what the ratio is between the people who are capable of donating money to a fundraiser and those who actually give. Dr. Ironfield said that she is not familiar with those statistics. She said that the individuals who would be contacted in an Executive Awareness are those names that were identified as the individuals in leadership roles and with the capability of supporting CCBC in a major gifts campaign. However, those prospects need to be cultivated, and need to become familiar with CCBC, its successes, its vision, and how CCBC plans to make the vision a reality, she said. Trustee Hettleman proposed that the Institutional Advancement Committee review the Clements Group proposals and bring forward a recommendation to the Board of Trustees at its next meeting. Ms. Hettleman requested that the Board review the proposals which would bring in additional revenue, however, she stressed that unless the members of the Board of Trustees are willing to share names in their Rolodex, call on people to ask for money, and to take the Chancellor to meet new people and form new relationships, a Major Gifts Campaign is not feasible. Ms. Hettleman also said that the Vice Chancellor for Institutional Advancement (VCIA) vacancy is problematic. She said that the College cannot wait to begin a campaign until the VCIA vacancy is filled. Chairman Kelly said that a Major Gifts Campaign is a major commitment for members of a board. It involves time and work, he said. He requested that members of the Board share their thoughts with Trustee Hettleman and members of the Institutional Advancement Committee regarding the Clements Group proposals. Chancellor McPhail announced that CCBC faculty member Peter Cenci had died that morning. COMMUNICATION FROM THE PUBLIC Mary Landry, CCBC Dundalk Director of Library and Media Services, on behalf of the CCBC library directors, thanked the Board for considering for approval the recommendation for CCBC’s libraries to have access to Maryland’s consortium of research databases. Dr. Joe Isaac from Montgomery College made a presentation of his doctorial dissertation Strategic Planning and Results Management, to Dr. Irving Pressley McPhail, who served as co-chair and advisor on Dr. Isaac’s doctorial dissertation committee. He said that his dissertation was on strategic planning and Dr. McPhail offered his knowledge and expertise in this area to him. Dr. McPhail thanked Dr. Isaac for the gift and stated that Joe Isaac has a very bright future in community college leadership and wished him the best in the future. LEARNINGFIRST COMMITTEE Trustee Burt reported that the LearningFirst committee heard the rationale for approval of a change of course title for the Health and Fitness Certificate to Personal Trainer Certificate. She said that the new title is more relevant to the purpose of the certificate, and is more appropriate for marketing purposes. Recommendation: That the Board of Trustees approve a change of title for the Health and Fitness Certificate to Personal Trainer Certificate. The motion to approve the recommendation was made by Ms. Burt and seconded by Mr. Parker. The motion was unanimously approved. Trustee Burt summarized the information agenda items, which included the Maryland Higher Education Commission (MHEC) approved clarifying changes to some of the College’s programs and the request of statewide designation of new certificate programs. Dr. Heacock made a presentation on two items that will contribute to strategic planning - the Futures Assembly and the LearningFirst II Planning Committee. The Futures Assembly will involve external members of the community contributing ideas regarding what the future learning needs of the community will be. The LearningFirst II Planning Committee will take the Futures Assembly’s information and structure the new strategic plan. Dr. Donna Linksz outlined the faculty evaluation process. Ms. Burt said that it is very evident that the process is comprehensive and data rich. Dr. Michael Sanow and Tonya Bryce made a presentation on service learning. Ms. Burt said that the student was enthusiastic about the benefits she felt that she had derived from the student-learning component of various courses she had taken at CCBC. COLLEGE FINANCE ITEMS Mr. Kirchner announced that the contract for $49,000 with the National Center for Higher Education Management System (NCHEMS) was being withdrawn from the September finance exhibits. Mr. Kirchner presented the College finance items in summary format. Information Finance Items Interim July 2002 and August 2002 College Finance items; Quarterly Construction Status Report and Quarterly Change Order Report; and Quarterly Financial Reports were presented to the Board for its information. Recommendation: That the Board of Trustees of The Community College approve Contracts; Grants; Competitive Proposals; and Procurement by Noncompetitive Negotiation policies and procedures for inclusion in the College’s Purchasing Department Manual of Policy and Procedures. The motion to approve the recommendation was made by Ms. Hettleman and seconded by Mr. McJilton. The motion was unanimously passed. COLLEGE PERSONNEL ITEMS Dr. Martinez presented the College personnel items in summary format. Information Personnel Items Interim July 2002 and August 2002 College Personnel items and Searches in Progress were presented to the Board for its information. Recommendation: That the Board of Trustees approve New Appointments; New Temporary Appointments; Change of Status; Temporary Change of Status; Change of Status Due to Reclassification; and Termination of Contract. The motion to approve the recommendation was made by Ms. Brunner and seconded by Mr. Kountz. The motion was unanimously passed. NEW BUSINESS The Proposed Amendment to the Board of Trustees Policy Manual was presented to the Board for its information. The proposed amendment will be brought back for recommended approval at the November meeting of the Board. The meeting adjourned at 9:10 p.m. Respectfully submitted, Irving Pressley McPhail Secretary-Treasurer :jk