| Approved Minutes
October 1, 2001
REGULAR SESSION
The Board of Trustees of The Community College of Baltimore County (CCBC)
met in regular session Wednesday, October 1, 2001, convening at 7:40 p.m.
on the Essex campus of The Community College of Baltimore County.
The following members of the Board were in attendance: Vice Chairman
Thomas M. Lingan and Trustees Evelyn S. Brunner; Aurelia T. Burt; Bruce
J. Chaillou; Elayne Hettleman; Donald M. Kirson; Charles E. Kountz, Jr.;
Richard W. McJilton; H. Edward Parker, and John R. Schneider. Also
present were: Irving Pressley McPhail, Chancellor and Secretary-Treasurer;
R. Wayne Branch, Campus President, CCBC Essex; Eugenia I. Proulx, Campus
President, CCBC Dundalk; Andrew C. Jones, Campus President, CCBC Catonsville;
Stephen L. Kirchner, Vice Chancellor for Finance and Administration; Henry
F. Linck, Vice Chancellor for Learning and Student Developing; Ronald
C. Heacock, Vice Chancellor for Technology and Planning; Carol L. Kefalas,
Executive Advisor to the Chancellor for Communications, Marketing, Policy
Analysis and Institutional Relations; Lydia M. Martinez, Executive Director
for Human Resources, Institutional Equity and Labor Relations; Beth Woodland-Hargrove,
General Counsel, and members of the faculty and staff of the College.
INTRODUCTION
In welcoming everyone to the first meeting of the new academic year,
Vice Chairman Lingan stated that the meeting scheduled for September 12,
2001, was changed to October 1, 2001, due to the horrific events of September
11. He said that everyone had been affected in some way by the events.
On a personal note, Mr. Lingan stated that a partner in the law firm where
he is employed, was a passenger on one of the flights, and a neighbor’s
daughter was killed in the air crash in Pennsylvania. Having experienced
the direct loss of a colleague and the impact that it had on the law firm
and its associates the devastation is unimaginable, he said. Vice
Chairman Lingan asked for a moment of silence to reflect on the national
losses as a result of the September 11 events.
Mr. Lingan commended the College, faculty and staff, for hosting events
to support the College community in dealing with the national tragedy
and the underlying issues associated with the events. Mr. Lingan said
that this tragedy is not one that lends itself to instant comprehension
and he encouraged the College community to be receptive, to the extent
that we can, and to listen to people talk about this issue.
Vice Chairman Lingan acknowledged Dr. Branch for hosting the Board meeting.
AGENDA
A motion for the approval of the October 1, 2001, agenda was made by
Ms. Hettleman and seconded by Ms. Burt. The motion to approve the
agenda was unanimously approved.
MINUTES
A motion for approval of the June 20, 2001, regular and executive session
minutes was made by Mr. Chaillou and seconded by Mr. Kountz. The
motion to approve the minutes was unanimously approved.
REPORT OF THE CHAIRPERSON OF THE BOARD
Vice Chairperson Lingan introduced CCBC’s newest trustee, Richard
(Dick) McJilton to the other members of the Board. Mr. McJilton,
a resident of Dundalk, will be completing Alan Ferguson’s term.
He is the owner and president of McJilton Associates, Inc. and McJilton
Insurance Service and an insurance representative with the Nationwide
Insurance Companies. Mr. McJilton attended Western Maryland College
and the University of Baltimore. In his service to the community,
Mr. McJilton has served as a member of the Baltimore County Planning Board;
the Greater Dundalk Alliance; the Board of the Dundalk Renaissance Corporation;
President of the Dundalk Chamber of Commerce; President of the Rotary
Club of Dundalk and a host of other organizations. In addition,
he coached and managed his twin sons’ soccer and baseball teams.
His sons are now students at Frostburg State University. Mr. McJilton
participates in local golf tournaments and in the White Marlin Fishing
Tournament in Ocean City each summer. He and his wife, Gloria, have
three children – the twins, Michael and Ryan, and a daughter, Holly.
Mr. McJilton commented that he had devoted a large portion of his time
to community service and he found it to be a rewarding experience.
He said that he is honored to be a member of the Board of Trustees and
he looks forward to working with the Board to make the College better.
Mr. Lingan acknowledged Thea Prettyman, Sylvia Sorkin, Ann Cummins,
Kathleen Harmeyer, Jan Moure, Mary Bowen and Jeanette Keene for their
informative presentation on the Internet Multimedia Technology Program.
He said that one of the benefits of serving on the Board of Trustees is
witnessing the fruition of the work of the faculty and staff.
Chairman Lingan congratulated Chancellor McPhail on his appointment
to the Board of Directors of the Baltimore County Chamber of Commerce
and Dr. Carol L. Kefalas on her appointment to the Education Committee
of the Baltimore County Chamber of Commerce.
Mr. Lingan reminded the Board that the Proposed FY 2003 Operating Budget
will be presented at the November 14 Board meeting. He encouraged
the trustees to make every effort to attend the 2:00 p.m. budget committee
meeting on that day.
Mr. Lingan also reminded the trustees about the ribbon cutting ceremony
for the newly refurbished CCBC Planetarium at the Catonsville campus on
October 16.
Vice Chairman Lingan thanked Trustees Burt, Kountz and Parker for joining
him at the Fall Focus on Learning at UMBC on August 23.
Mr. Lingan announced that Chairman Kelly had appointed a sub-committee
consisting of Trustees Kirson, Brunner, Parker and Carson, to review the
CCBC Human Relations Policies and Procedures Manual. The committee,
chaired by Don Kirson, will present a recommendation for approval to the
Board at its November meeting.
Vice Chairman Lingan announced that Chairman Kelly had appointed a sub-committee
to revise the Board of Trustees Policy Manual. The committee, chaired
by Trustee Lingan, includes Trustees Hettleman, Kountz and Burt.
Mr. Lingan asked the trustees to mark their calendars for January 14,
2002, which will be Legislative Day in Annapolis.
REPORT OF THE CHANCELLOR
Chancellor McPhail expressed his gratitude to members of the CCBC family
for the manner in which they responded to the horrendous events of September
11, 2001. The variety of faculty forums, the student memorial services,
the lectures, and the opportunities for the College community to gather
together to reflect, grieve, and hopefully heal, indicated what kind of
community CCBC is, he said. Dr. McPhail said that as a learning
community, our commitment is to search for truth, to embrace diversity
and differences, and to try to reach an intellectual, reasonable understanding
and solution of world events, both positive and negative. He said that
he felt rewarded as he witnessed people coming together trying to understand
and search for solutions. Dr. McPhail said that hopefully, American
higher education throughout its breadth and complexity, ultimately would
be able to make a contribution to resolving the problems that beset the
world.
Dr. McPhail acknowledged everyone who participated in the 2001 Fall
Focus on Learning, especially Vice Chairman Lingan and Trustees Aurelia
Burt, Charles Kountz, and Ed Parker. He said that this annual event
– a kick-off for each new academic year – enables everyone
to come together and focus on CCBC’s mission of enhancing learning.
Dr. Victoria Munoz Richard, president of Cascadia Community College, spoke
with great enthusiasm and excitement about her experiences and the experiences
of her students and staff in actually creating a Learning College, he
said. Another highlight of the Fall Focus was the presentation of
LearningFirst Medallions to three members of the College community
who had achieved the rank of full professor. Dr. McPhail congratulated
Ms. Joan Hellman, Dr. Maureen McDonough and Dr. Dennis Seymour on their
contributions to CCBC.
Chancellor McPhail thanked everyone who visited the CCBC booth at the
Maryland State Fair. He said that over 120 college volunteers staffed
the booth during the Fair’s 11-day run. The CCBC ambassadors
spoke to hundreds of fairgoers and distributed thousands of CCBC publications
and promotional items. CCBC’s admissions personnel are following
up with booth visitors who completed inquiry cards requesting more information
about CCBC, he said. Dr. McPhail stated that this was another marketing
opportunity to help enhance the visibility and identity of CCBC.
Dr. McPhail stated that CCBC’s first accreditation by the Middle
States Association Commission on Higher Education would take place this
academic year. The Middle States Accreditation team will visit the
College in April, for the purpose of reviewing the institution for reaccreditation.
He said that over the past year, a number of members of the College community
have engaged in an assessment of CCBC’s mission, goals, and objectives,
focusing on each of the programs, services, resources, and functions in
terms of LearningFirst and the standards of excellence set by
the Commission. He stated that the final task reports were made
available in September and a draft CCBC Self-Study will be disseminated
to the College community for comments in November.
Dr. McPhail announced that CCBC has received a five-year Title III grant
of $1,687,773 from the U.S. Department of Education. He said that
CCBC is one of only 38 colleges nationally to receive a Title III grant
this year. The grant funds will be used to strengthen college-wide
learning assistance/development education programs and to develop a student
tracking system that will aid student retention, he said.
Chancellor McPhail announced that more than 3000 guests visited the
Catonsville campus for the 27th annual American Indian Pow
Wow in August. Sponsored jointly by the Baltimore Native American
Indian Council and CCBC Catonsville’s Native American Student Association,
Dr. McPhail said that the three-day event featured arts and crafts, food
vendors, exhibits and demonstrations of various aspects of Native American
culture. CCBC’s Dr. Dennis Seymour coordinated the event and
was very pleased with the large turnout of visitors to the Pow Wow.
Dr. McPhail announced that, in conjunction with the Maryland Thermoform
Corporation and the Regional Manufacturing Institute, CCBC recently celebrated
the completion of the first phase of its partnership to train Maryland
Thermoform employees. He said that he had the opportunity to speak
at the commencement ceremony for this event. All of the graduates
shared a central commitment to take advantage of the opportunity to advance
their skills and education through working with CCBC in this unique college
business partnership, he said.
On September 6, Dr. McPhail and several other CCBC representatives attended
the 2nd Annual Baltimore County African-American Cultural Diversity
Awards Banquet at Martins’ West. Board Chairman Francis Kelly
served as one of the honorary chairmen of the event, which recognized
the outstanding achievements of a number of Baltimore County residents
on behalf of diversity.
Dr. McPhail offered congratulations to Dr. Gena Proulx and Dr. R. Wayne
Branch, who were named to a commission of the American Association of
Community Colleges (AACC.) He said that Dr. Proulx will serve a
three-year term on the Commission on Economic and Workforce Development.
Dr. Branch will serve a three-year term as a member of the Commission
on International/Intercultural Services.
Preliminary Fall 2001 Enrollment Report
Dan McConochie, Interim Assistant Vice Chancellor for Strategic Enrollment
Management, presented a preliminary fall 2001 enrollment report. Mr. McConochie
reported that last year’s enrollment in credit classes was up four
percent from the previous year, and continuing education/economic development
enrollment had an increase of sixteen percent during the same time period.
Summer 2001 enrollment in the credit side saw a four percent increase,
and as of October 1, enrollment for fall 2001 reflects a four percent
increase also. The paid FTE’s are even with the budget target
and consistent with fall 2000. He said that at the present there
are still 500 “possible paids.” These are categories
in which students have applied for financial aid and have not completed
their paper work, and business and industry contracts that CCBC has not
collected for as yet. Mr. McConochie said that at the final count,
CCBC’s enrollment for fall 2001 should be up approximately three
percent. Vice Chairman Lingan stated CCBC is experiencing a consistent
enrollment growth and commended everyone involved in this effort.
Communication from the Public
Dr. Alvin Starr, Chairman of the Learning/Academic Affairs Council,
commended the Board for the outstanding job they are doing. He said
that the faculty’s reactions to the salary increases were very positive.
He said that the faculty felt they were well supported, especially at
the lower ranks. Dr. Starr stated that with the increases in adjunct
salaries, people were calling him asking for positions as an adjunct faculty
members. Dr. Starr thanked the Kirson Committee for soliciting input
from the faculty leadership to identify specific issues and recommendations
to the committee. He said that indicated to him that the board was willing
to listen to the concerns of the College community. Dr. Starr said
that he had the opportunity to attend the Executive Leadership Institute
and, while there, he attended a lecture on how boards should operate;
in hearing someone outline the roles and responsibilities of boards, he
stated that the CCBC Board of Trustees operates exactly as a board should
operate and he commended the Board.
Vice Chairman Lingan commented that he has also heard many positive
comments from faculty members on the faculty salary increases and he thanked
Dr. Starr for his observations.
Institutional Advancement Committee
Trustee Hettleman stated that the Institutional Advancement Committee
met on September 24 to discuss the Innovative Partnership on Technology
(IPT.) She said that this is a matching program with the State and
that each campus can match up to $200,000. In 1998 and 1999, CCBC
made the match, she said. The match for this year, which is due
June 30, 2002, has not been matched. CCBC Dundalk is the only campus
that has raised funds. Trustee Hettleman stated that Dr. McPhail
and others would make a presentation at each of the campus’ foundation
meetings to explain the importance of raising money for matching funds.
Ms. Hettleman stated that the foundations would now have a single annual
report instead of three annual reports. This annual report will
be mailed to targeted individuals in the County.
Trustee Hettleman encouraged the trustees to attend the January 14,
2002, Legislative Day in Annapolis. The day will consist of speakers,
workshops and roundtables, with a reception attended by many legislators
at 6:00 p.m. that evening, she said.
Ms. Hettleman strongly encouraged the trustees to consider attending
a trustee conference to further their professional development.
LearningFirst Committee
Trustee Burt stated that, in addition to an enrollment update, the LearningFirst
Committee was updated on where CCBC stands on enrollment management indicators
and Continuing Education and Economic Development. She said that
the Maryland Higher Education Commission (MHEC) had approved the Associate
of Applied Science in Hospitality Management degree. In addition,
Ms. Burt announced that the Committee was informed of articulation agreements
between CCBC and Bismarck State College; CCBC and Coppin State College,
and an addendum to a Memorandum of Understanding, Master of Science in
Physician Assistant Studies and Physician Assistant Professional Certificate
Program between CCBC and Towson University. She stated that the
committee heard a report from Donna McKusick on the Title III Grant.
COLLEGE FINANCE ITEMS
Mr. Kirchner announced that the Administration was withdrawing a competitive
proposal agenda item from the agenda – the Korean Resource Center
in the amount of $35,000. He said the Administration would like
to restructure the disbursement aspect of this agenda item and submit
it to the Board at a later date. Mr. Kirchner presented the College
finance items in summary format.
Information Finance Items
The Interim Finance items from July, August and September 2001, which
were approved by the Board Chairperson on July 24, 2001, August 27, 2001,
and September 19, 2001; Quarter Construction Status Report and Quarterly
Change Order Report and Quarterly Financial Reports were presented to
the Board for its information.
Additional Finance Items
Recommendation: That the Board of Trustees authorize The Community
College of Baltimore County to award a contract to The Clements Group
in the amount of $98,500, and that the Board of Trustees authorize The
Community College of Baltimore County to accept a grant from the U.S.
Department of Education, Title III, in the amount of $1,687,773.
The motion to approve the recommendation was made by Ms. Hettleman and
seconded by Mr. Kirson. The motion was unanimously approved.
COLLEGE PERSONNEL ITEMS
Dr. Martinez presented the College personnel items in summary format.
Personnel Information Items
Interim personnel items for July, August and September 2001, which were
approved by the Board Chairperson on July 24, 2001, August 27, 2001, and
September 19, 2001, and Searches in Progress, were presented to the Board
for its information. Vice Chairman Lingan announced that the Carol Bartnick’s
Retirement Exhibit was deleted from the agenda and would be submitted
to the Board for approval at a later date. Dr. Martinez introduced
Levonia Y. Williams, newly appointed Director of Human Resources.
NEW BUSINESS
Chancellor McPhail presented the rationale for a single graduation ceremony.
Dr. McPhail said that the Chancellor’s Cabinet had been discussing
a single graduation ceremony for several years, but they chose not to
move forward at that time. He said that during the last Vanguard
Team conference, the Team met with the Chancellor of Cuyahoga Community
College District, who will also be the chair of CCBC’s Middle States
Accreditation Team, Dr. Jerry Sue Thornton. Dr. Thornton discussed
with CCBC’s Vanguard Team the experience of bringing all of the
College together for a single graduation ceremony. She said that
a single commencement ceremony not only enhanced the reality of single
college, multi-campus system, but also provided additional assets, one
of which is to identify and bring to the ceremony a major speaker.
Dr. McPhail said that Dr. Thornton’s suggestion was discussed at
the Cabinet level and it was decided that CCBC has been a single college
since 1998, and now is the opportune time to move forward with a single
graduation ceremony.
Trustee Hettleman requested that each campus host its own reception
to keep the identity of the campus. Dr. McPhail stated that Dr.
Carol L. Kefalas will chair the graduation committee and a campus-based
reception will be explored. Dr. Kefalas announced that she has been
in contact with several people at Cuyahoga College who assisted with their
commencement ceremony. She said that information received from Cuyahoga
is that there is a transition period and it will take time for the College
community to see the value of a single ceremony.
Trustee Brunner questioned whether the community, alumni and/or students
were polled for their opinion on the issue. Dr. Jones said that
in informal conversations with students, the graduation ceremony is not
a major goal to participate in. He said that what is important is
that the College have a unifying event. Dr. Proulx said that the
students themselves have begun to unify, e.g. the Phi Theta Kappa induction
ceremony is a College event, and the Student Government Associations (SGA)
meet periodically as one unit. She said that a relevant comment made by
Dr. Thornton is that a signature event in the community gives the institution
recognization. Dr. Branch said that we are one institution and that people
will adjust. He said that, in his opinion, the outside community
and the alumni are ready to accept a single ceremony. Trustee Parker
stated that shock would prevail no matter at what point in time a single
convocation was enacted. He said however, in keeping with CCBC’s
mission as a single college, multi-campus institution, the Board has no
choice but to approve a single graduation. Trustee Kirson said that
a single graduation ceremony is important in unifying CCBC. He asked
if each campus site could accommodate the ceremony. Dr. McPhail
stated that the committee is looking into the University of Maryland Baltimore
County. Vice Chairman Lingan agreed with Mr. Parker’s comment that
“no time is a good time.” He said that having served
as a trustee representative at campus graduation ceremonies, there is
a separateness that is in opposition to what CCBC’s unifying mission
represents.
Recommendation: That The Community College of Baltimore County,
a single college, multi-campus institution, shall hold a single college
graduation ceremony, beginning with the 2002 graduating class.
Resolution
WHEREAS, the Board of Trustees of The Community College of Baltimore
County recommends that The Community College of Baltimore County
hold an annual, single graduation ceremony.
BE IT FURTHER RESOLVED: that this resolution takes effect immediately
and the first single college graduation ceremony shall be held in spring
2002,
and will remain in effect until rescinded by the Board of Trustees
of The
Community College of Baltimore County.
The motion to approve the recommendation was made by Mr. Kirson and
seconded by Mr. Kountz. The motion was passed unanimously.
OLD BUSINESS
Vice Chairman Lingan stated the Board Resolution – Interim Approval
of Delegation of Authority – found in the Board packet dated September
13, 2001, was being replaced with a revised version of that document.
He gave a brief background of the necessity for approval of the Interim
Approval of Delegation of Authority document. General Counsel Beth Woodland-Hargrove
stated that the changes that were recommended by Trustee Lingan were made
to the revised document. She said that with respect to automatic
delegation of authority when the Chancellor is unavailable from the Chancellor
to the Vice Chancellor for Finance and Administration and in his absence,
the Vice Chancellor for Learning and Student Development, the Chancellor
will initiate the delegation by a “letter of authority.”
Ms. Woodland-Hargrove also said that in the event that the Chancellor
is incapacitated and unable to provide a “letter of authority,”
the delegation is automatic. An additional change is that each campus
president will be asked to track the category of documents that they sign.
Trustee Lingan stated that an additional change is that legal sufficiency
will not have to be put in writing. He said that the General Counsel
would review each document for legal sufficiency but legal sufficiency
for the document would not have to be put in writing. Trustee Kirson
asked if, in fact, the Chancellor does not leave a letter of authority,
would the provisions of the Delegation of Authority document prevail anyway?
Chancellor McPhail stated that he would develop a standard form letter
to address this issue. Beth Woodland-Hargrove also noted that the
Board resolution should be dated December 13, 2000, not December 6, 2000.
That correction will be made in the final copy.
Recommendation: That The Community College of Baltimore
County Board of Trustees approve the Board Resolution – Interim
Approval of Delegation of Authority.
The motion to approve the recommendation was made by Mr. Schneider and
seconded by Mr. Parker. The motion passed unanimously.
ADJOURNMENT
The meeting adjourned at 8:40 p.m.
Irving Pressley McPhail
Secretary-Treasurer
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