Approved Minutes November 14, 2001 The Board of Trustees of The Community College of Baltimore County (CCBC) met in regular session on Wednesday, November 14, 2001, convening at 7:30 p.m. on the Catonsville campus of The Community College of Baltimore County. The following members of the Board were in attendance: Vice Chairman Thomas M. Lingan and Trustees Aurelia T. Burt; Donald M. Kirson; Richard W. McJilton; H. Edward Parker; and John R. Schneider. Also present were: Irving Pressley McPhail, Chancellor and Secretary-Treasurer; Andrew C. Jones, Campus President, CCBC Catonsville; Eugenia I. Proulx, Campus President, CCBC Dundalk; Stephen L. Kirchner, Vice Chancellor for Finance and Administration; Henry F. Linck, Vice Chancellor for Learning and Student Development; Ronald C. Heacock, Vice Chancellor for Technology and Planning; Carol L. Kefalas, Executive Advisor to the Chancellor for Communications, Marketing, Policy Analysis and Institutional Relations; Lydia M. Martinez, Executive Director for Human Resources, Institutional Equity and Labor Relations; Beth Woodland-Hargrove, General Counsel; and members of the faculty and staff of the College.   INTRODUCTION Vice Chairman Lingan announced that, due to the absence of a quorum of the Board of Trustees members, the votes taken at this meeting would be ratified at a later date. Trustee Parker asked how the ratification would be accomplished. Vice Chairman Lingan stated that the votes would be in writing via an Affidavit of Ratification of Action statement which will be sent to all Board members. Vice Chairman Lingan welcomed the audience for attending the November 14, 2001, meeting of the Board of Trustees. He thanked Dr. Jones for hosting the Board meeting and acknowledged Professor Fred Hickok, Professor of Astronomy, for the planetarium show prior to the Board meeting. Mr. Lingan encouraged everyone to attend a planetarium show. AGENDA A motion for the approval of the November 14, 2001, agenda was made by Mr. Parker and seconded by Mr. Schneider.   MINUTES A motion for approval of the October 1, 2001, regular session minutes was made by Ms. Burt and seconded by Mr. Parker.   REPORT OF THE VICE CHAIRMAN OF THE BOARD Vice Chairman Lingan congratulated Trustee McJilton for being appointed as Interim President of the Dundalk Chamber of Commerce. Mr. Lingan acknowledged Mr. McJilton for the enthusiasm he has shown thus far for trustee initiatives. He also thanked Steve Kirchner and his staff for the informative FY 2003 budget presentation. Mr. Kirchner introduced members of his staff who were involved in the budget presentation process - Cabinet members, Tom Knapp, Bob McQuitty, Gerry Kramer, Trina Crook, Rob Webster, Linda Werner, Wanda Covington, Jeanne Shawyer, and Shronda Williams-Story. Vice Chairman Lingan acknowledged the finance staff for presenting the budget in an understandable and informational format. Trustee Kirson updated the Board on the Human Resources Policies and Procedures Manual ad hoc committee. Mr. Kirson thanked the committee members, Trustees Brunner, Carson and Parker, for meeting with him to review the proposed CCBC employee policies and procedures. He said that the committee reviewed the policies and procedures and offered suggestions. Trustee Kirson stated that before being presented to the Board for final approval, Shared Governance committees and the Chancellor's Cabinet will review the document. Vice Chairman Lingan stated that he is chairing an ad hoc committee to review and revise the Board of Trustees Policy Manual. He said that the committee hopes to have a final product after the first of the year. Vice Chairman Lingan thanked Trustee Ed Parker for his steadfast representation of the Board on the Middle States Core and Steering committees. Dr. Andrew Jones acknowledged Retiree Dr. John Ashby. Dr. Jones said that John Hall Ashby began his teaching career at Catonsville Community College in September 1965. During his tenure at CCC and CCBC, Professor Ashby taught numerous history and political science courses. During his career in higher education, John Ashby served as Social Sciences division chair; served on the Catonsville Community College Senate and as the president of the 10th College Senate; served on numerous Senate standing committees; and chaired the Honors Program Advisory Committee for ten years. He also taught non-credit community service programs at the Catonsville Women's Club and the Charlestown Retirement Community. Mr. Ashby wrote, researched and narrated thirty, 45-minute programs for History 111 from 1976 through 1978. Dr. Jones stated that Dr. Ashby's contributions to the College have been superlative. He said that the College would miss Dr. Ashby's intellect and the institutional history that will be lost with Dr. Ashby's retirement.   REPORT OF THE CHANCELLOR Chancellor McPhail thanked Dr. Jones and Fred Hickok for the wonderful demonstration of the new telescope in the refurbished Benjamin Banneker Planetarium. He said that in addition to serving as a resource for CCBC's science courses, the planetarium is visited by 3,000 visitors per year, many of these from Baltimore County elementary, middle and senior high schools. Chancellor McPhail acknowledged everyone responsible for the public relations exposure on the planetarium-opening article that appeared in the Baltimore SUN newspaper. Dr. McPhail reported that fall 2002 enrollment is up four percent in credit, head-count enrollment; up seven percent in full-time enrollment; first-time and African-American enrollment is up nine percent; out-of-state, international enrollment is up 20 percent; 15-19 years olds enrolling is up 26 percent, due, in large part, to the outstanding growth of CCBC's Parallel Enrollment program for high school students, as well as, efforts on the part of the admissions and public relations staffs for enhanced targeted outreach to the high school population, he said. Chancellor McPhail acknowledged the collaborative work of the college community, particularly the Enrollment Management Operational Analysis Team (EMOAT) for the operational, recruitment and marketing initiatives that led to the positive enrollment growth. Dr. McPhail acknowledged Jonathan Collins, Assistant Professor of Allied Health and Wellness. Professor Collins used the September edition of "Message from the Chancellor," as a classroom-teaching device. He asked his students to reflect on the Chancellor's comments and develop their own views and perspectives on the events of September 11. The views and perspectives of the Professor Collins' twenty-six students represented the most well-written, insightful, occasionally provocative, but always inspiring, reactions to the national crisis, said Dr. McPhail. He said that he is impressed with the students' quality of writing and the quality of thinking that is represented in the students' letters. To help recognize Mr. Collins' learning event, Dr. McPhail plans to take Professor Collins and the twenty-six students to lunch. Dr. McPhail thanked Mr. Collins for his efforts and for his understanding on how to bring students to that plateau in an active learning model. Dr. McPhail congratulated CCBC's Continuing Education and Economic Development division's Adult and Family Literacy Program on receiving a Certificate of Achievement for Literacy programs from the Maryland State Department of Education. He acknowledged Gayle Sweeney, director of Adult and Family Literacy Services, Millie Boyd, dean of Community Education, and Mike Carey, executive dean of Continuing Education and Economic Development, for this success. Dr. McPhail congratulated Sylvia Sorkin, Computer Science Professor, for being selected the CASE 2001 Maryland Professor of the Year. Dr. Sorkin was selected from 384 faculty members nominated by colleges and universities throughout the country for the prestigious award from the Carnegie Foundation for the Advancement of Teaching and the Council for Advancement and Support of Education (CASE.) He said that the Carnegie Foundation selected only four national winners and one winner per state. Dr. McPhail announced that the September 28th issue of the Baltimore Business Journal ranked CCBC's Nursing program as Maryland 10th-largest professional school. He said that the rankings were based on total professional enrollment in fall 2000. Dr. McPhail congratulated CCBC's nursing students, and program administrators Carol Eustis, Roberta Raymond, Teresa Bianco, Virginia Byer, and recently retired Ann Miller. Dr. McPhail announced that CCBC has launched a new Associate of Arts in Teaching program with articulation agreements in Special Education at Coppin State University and in Early Childhood Education Leadership at Villa Julie College. He said that CCBC is pursuing innovative solutions to address Maryland's growing teacher shortage. Dr. McPhail credited Maureen McDonough, program director, for the latest partnerships to benefit CCBC's Teacher Education students. Dr. McPhail announced that the National Council for Marketing and Public Relations awarded CCBC a silver medallion award in the category of college catalog. He acknowledged Mary DeLuca, senior director of public relations, Lisa Hetrick, director of marketing and publications, Jodi Ceglia, publications design manager, Brad Ebersole, assistant to the vice chancellor for learning and student development, and all of the faculty and staff who contributed to the monumental task of creating CCBC's first-ever, single college catalog. Dr. McPhail said that the public relations staff has been conducting focus groups of students, faculty and staff in the process of refining the catalog and implementing improvements for the 2002-2004 catalog. Dr. McPhail announced that CCBC has recently hosted several delegations of international visitors: four educators from Albania spent three days exchanging information on their education system; a delegation from Australia, who discussed student exchanges; and several British educators from Woolich College in London met with staff from the Continuing Education and Economic Development division and the nursing and education staffs. Dr. McPhail also announced that Dr. Mervat Seif El-Din, deputy director of the Greco-Roman Museum in Alexandria, Egypt, will spend 10 months at CCBC as a visiting Fulbright Scholar. He said that during her stay, she will teach classes and interact with students and faculty. Dr. McPhail said that CCBC is very pleased to have received the grant that makes it possible for the College to have Dr. El-Din. He said that all of these activities are an example of the exciting activity being generated by the International Education Team, comprised of Dr. Bradley Ebersole, Dr. Steven Arum, Dr. Janet Newton, Dr. Dian Fetter, Karen McKenney, Jim Wayne, Pete Naron and Jean Waagbo. Dr. McPhail announced that the CCBC staff has completed meetings with the foundation boards at Essex, Catonsville, and Dundalk regarding the matching needs for the Innovative Partnerships for Technology (IPT) grants. He said that each campus has until June 30, 2002, to raise $200,000 to be eligible for a State IPT match. If CCBC is successful in phase II of this initiative, as it was in phase I of the IPT match, we will realize $1.2M to support the growth and enhancement of the technology infrastructure. Dr. McPhail reported that each of the foundations reacted to the challenge enthusiastically. Final Fall 2001 Enrollment Report Mr. Dan McConochie, Interim Assistant Vice Chancellor for Strategic Enrollment Management, presented the final enrollment report. Mr. McConochie reported that summer 2001 enrollment was up 6.1% over summer 2000, 21.4% over the budget target. He said that as of November 12, 2001, the paid FTE's for fall 2001, are up 4.9% over fall 2000 and is up 5.9% over the budget target. Mr. McConochie said CCBC is 58% towards meeting the goal for fiscal year 2001. Preliminary admission applications for the winter and spring terms are encouraging, he said. Mr. McConochie stated that the characteristics of credit students for fall 2001 is available on CCBC's Website. He announced that the fall 2001 enrollment is up in almost every category that the Office of Planning, Research and Evaluation tracks. He briefed the Board on the tracking system used by his office. Dr. McPhail acknowledged Mr. McConochie for the hard work, creativity, and leadership that he brought to the strategic enrollment process during his tenure as Interim Assistant Vice Chancellor for Strategic Enrollment Management. He said that Mr. McConochie provided the prototype of leadership that is expected in enrollment management. Vice Chairman Lingan stated that Dr. Chen, in her role as Assistant Vice Chancellor for Strategic Enrollment Management, would be replacing a legend. He complimented Mr. McConochie for the extraordinary work that he has accomplished in his interim role. Mr. Lingan complimented everyone involved with enrollment management for the efforts in increasing enrollment. Trustee Burt asked about the increase in out-of-state student enrollment. The campus presidents responded that, in their opinions, program-specific marketing, statewide programs, and athletic program recruitment contributed to the increase in out-of-state student enrollment.   COMMUNICATION FROM THE PUBLIC There were no comments from the public.   COLLEGE FINANCE ITEMS Mr. Kirchner presented the College finance items in summary format. Information Finance Items The fiscal year 2003 Operating and Capital Budgets, the Quarterly Financial Reports, and the Quarterly Construction Status Report and Quarterly Change Order Report were reported to the Board for its information. Additional Finance Items Recommendation: That the Board of Trustees authorize The Community College of Baltimore County to award contracts in the total amount of $1,821,963; that the Board of Trustees authorize The Community College of Baltimore County to award an electrical supply contract through the Baltimore Regional Cooperative Purchasing Council; that the Board of Trustees authorize The Community College of Baltimore County to accept grants in the total amount of $11,430; to accept gifts and donations in the total amount of $25,478; and to accept a grant in the amount of $5,000. The motion to approve the recommendation was made by Mr. Schneider and seconded by Mr. McJilton.   COLLEGE PERSONNEL AND NEW BUSINESS ITEMS Dr. Martinez presented the College personnel and New Business items in summary format. Personnel Information Items Interim personnel items for October 2001, which were approved by the Board Chairperson on October 19, 2001, and Searches in Progress, were presented to the Board for its information. Additional Personnel Items and New Business Items Recommendation: That the Board of Trustees approve the following personnel items: New Appointment; New Temporary Appointments; Change of Status; Changes of Status Due to Reclassification; Resignation; and Retirement. The motion to approve the recommendation was made by Ms. Burt and seconded by Mr. McJilton. Recommendation: That the Board of Trustees approve the Fiscal Year 2002 Organization Chart and 2002-2003 Operating Calendar. The motion to approve the recommendation was made by Ms. Burt and seconded by Mr. McJilton.   RATIFICATION Due to the absence of a quorum, all action taken by the Board of Trustees must be ratified by an Affidavit of Ratification from the Trustees who were present at the regular meeting and the by the Trustees who were absent from the regular meeting.   ADJOURNMENT The meeting adjourned at 8:15 p.m. Irving Pressley McPhail Secretary-Treasurer   NOTE Affidavits of Ratification of Action on action items from the November 14, 2001, meeting of the Board of Trustees of The Community College of Baltimore, are on file in the office of the Secretary-Treasurer of the Board of Trustees. As of November 28, 2001, all actions taken by the Board at its November 14, 2001, were unanimously ratified by the Board membership.