FERPA Reference Guide for Parents and Guardians

 
 
 

What is FERPA?

Federal Educational Rights and Privacy Act
A federal law, enacted in 1974, protects the privacy of student records, or those records directly related to the student, maintained by the institution. An educational record is any electronic or print document related to enrollment, grades, transcripts, schedules, notes, personal information, student bills or financial aid records. FERPA applies to students, parents or guardians family members, school officials, other external institutions and government agencies.

Under FERPA, at the post-secondary level, release of educational records or information is under the control of the student. Parents or guardians do not have the right to inspect or access a student's educational or informational record.

Directory Information
Directory information is data that an institution may disclose if it has given public notice to students or, if applicable, parents or guardians. CCBC directory information includes:

  • Student's name
  • Program of Study
  • Dates of enrollment
  • Full or part-time attendance status
  • Degrees or certificates awarded
  • Participation in recognized activities or sports

Exceptional Circumstances
CCBC may disclose student information such as class schedules, transcripts, student bills or grades if the parent or guardian can submit the following documentation to the College Registrar:

  • A signed and dated letter and copy of the most recent IRS tax return listing the student as a dependent.
    and
  • A signed and dated written consent from the student with a description of the information to be released. This consent is required by law.

Detailed information about FERPA may be obtained from the Registrar's office or CCBC's FERPA policy statement.

 
 
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