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Withdrawal and Refund policy

Withdrawing from courses

• A student may withdraw from any course during the first 10 weeks of a regular semester or within the first two-thirds of winter, summer or late start classes.
• To withdraw, a student must complete a Drop/Add/Withdrawal form, available at the Records and Registration office .
• After the withdrawal deadline date, students are permitted to withdraw only under extraordinary circumstances.
• Financial aid recipients who withdraw from a course/s must be aware that their financial aid grants may be reduced and/or they may be held responsible for repayment to CCBC. More information.

Refunds for withdrawal

• Students must submit a Drop/Add or Withdrawal form to the Registrar’s office by the withdrawal deadline date (or see current Schedule of Classes for dates) in order to receive a refund.
• The refund calculation is based on the date that the Drop/Add or Withdrawal form is received in the Registrar’s office.
• The period of enrollment for refund purposes is calculated in weeks from the date instruction begins for that semester, not the date on which a particular course begins.
• Fractions of a week are not considered for refund purposes.

Time of official withdrawal	Refund
Prior to first day of semester	100 percent
Prior to the end of third week or 20 percent semester equivalent	50 percent
After end of the third week or 20 percent semester equivalent	0 percent

Withdrawal refund appeals
Students who withdraw from courses after the above deadlines and wish to request refunds due to mitigating circumstances must provide appropriate documentation (employer, medical verification, etc.) within 15 days of the request. Requests for tuition refunds due to mitigating circumstances will only be accepted for one academic year following the semester in question.

Refunds for cancelled courses
The Registrar will contact students by mail and/or telephone if the college must cancel a course due to insufficient enrollment. One hundred percent of tuition and applicable fees are refunded for courses cancelled by the college.

Refunds for military reassignment
Students in the military service who are transferred from their Baltimore assignments to areas beyond commuting distances shall receive full refunds of fees and tuition. Students must provide adequate evidence of such military transfers.

NOTE: In order to process a refund, the Office of Records and Registration must have students’ current addresses. Financial aid recipients must be aware that financial aid grants may be reduced and /or they may be held responsible for repayment to CCBC.