2011 CCBC College Catalog

Withdrawal and Refund policy

Withdrawing from courses

  • A student may withdraw from any course during the first 10 weeks of a regular semester or within the first two-thirds of winter, summer or late start classes.
  • To withdraw, a student must complete a Drop/Add/Withdrawal form, available in the Records and Registration office.
  • After the withdrawal deadline date, a student is permitted to withdraw only under extraordinary circumstances.
  • A Financial aid recipient who withdraws from a course or courses needs to be aware that his or her financial aid grants may be reduced and he or she may be held responsible for repayment to CCBC. More information.

Refunds for withdrawal

  • A student must submit a Drop/Add or Withdrawal form to the Records and Registration office by the withdrawal deadline date (see current College Academic Calendar for refund rate by dates) in order to receive a refund.
  • The refund calculation is based on the date that the Drop/Add or Withdrawal form is received in the Records and Registration office.
  • The period of enrollment for refund purposes is calculated in weeks from the date instruction begins for that semester, not the date on which a particular course begins.
  • Fractions of a week are not considered for refund purposes.

Time of Official Withdrawal

Refund

Before the first day of semester

100 percent

Before the end of third week or
20 percent semester equivalent

50 percent

After the end of the third week or
20 percent semester equivalent

0 percent

NOTE: If you are in a Statewide or Health Workforce Shortage Program and drop classes during the 50 percent refund period, you are responsible for 50 percent of the out-of-county tuition charge.

Withdrawal refund appeals
A student who withdraws from courses after the deadline date and requests an appeal review for a possible refund because of extenuating circumstances will need to provide appropriate documentation (from an employer, medical verification, etc.) and the last date of attendance for the specific semester/session within 15 days of the request. Requests for tuition refunds due to extenuating circumstances will only be accepted for one academic year following the semester in question. Submit requests to the Records and Registration office. Appeals are considered by the Director of Records and Registration/College Registrar.

Refunds for cancelled courses
The Records and Registration office will contact a student by mail or telephone if the college must cancel a course due to insufficient enrollment. Tuition and applicable fees only are refunded for courses cancelled by the college.

Refunds for military reassignment
A student in the military service who is transferred from his or her Baltimore assignment to an area beyond commuting distances shall receive a full refund of fees and tuition. A student must provide adequate evidence of military transfer.

NOTE: In order to process a refund, the Records and Registration office must have a student's current address. A financial aid recipient must be aware that financial aid grants may be reduced, and he or she is responsible for repayment of funds to CCBC.