Disclosure of Education Records

  1. The Community College of Baltimore County will not disclose personally identifiable information from the student’s education record to anyone other than the student without the prior written consent of the student, except to the extent that FERPA authorizes disclosure without consent of the student.
  2. The Community College of Baltimore County requires that every student who chooses to have the College release copies of grades, transcripts, or any other information relative to academic performance to either parents, guardians, bill-payers, prospective employers, or governmental agencies, must authorize the College, in writing, to do so. All such authorizations shall be in writing in accordance with the guidelines below, and must be signed and dated by the student. Without such written authorization, the College will not release any information. The student’s written authorization shall:
    1. Specify the records that may be disclosed;
    2. State the purpose of the disclosure; and
    3. Identify the party or class of parties to whom disclosure may be made.
  3. The Community College of Baltimore County will disclose information from a student’s education records without the written consent of the student.
    1. To College officials who have a legitimate educational interest in the records. A College official has a legitimate educational interest if the official is:
      1. Performing a task that is specified in their position description or by contract.
      2. Performing a task related to a student’s education.
      3. Performing a task related to the discipline of a student.
      4. Providing a service or benefit related to the student or student’s family, such as health care, counseling, job placement, or financial aid.
    2. To officials of another school, upon request, in which a student seeks or intends to enroll. (NOTE: The Community College of Baltimore County will make a reasonable attempt to notify student prior to fulfilling request. Attempts will be by telephone and/or mail.)
    3. To certain officials of the U.S. Department of Education, the Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs.
    4. In connection with a student’s request for or receipt of financial aid as necessary to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid.
    5. If required by a state law requiring disclosure that was adopted before November 19, 1974.
    6. To organizations conducting certain studies for or on behalf of The Community College of Baltimore County.
    7. To accrediting organizations to carry out their functions.
    8. To parents of a student who claim the student as a dependent for income tax purposes. Parents must present proof of dependency in the form of a copy of their most recent IRS return.
    9. To comply with a judicial order or a lawfully issued subpoena. (The Community College of Baltimore County will attempt to notify student, subject to USA Patriot’s Act, by mail prior to responding to subpoena.)
    10. To appropriate parties in an emergency if the college makes a reasonable determination that the health or safety of the student or others is at risk.
    11. Directory information so designated by The Community College of Baltimore County.
    12. The results of any disciplinary proceeding conducted by The Community College of Baltimore County against an alleged perpetrator of a crime of violence to the alleged victim of that crime in accordance with the provisions of FERPA.