Vendor's Guide to Purchasing

We adhere consistently to industry best practices and strive to build public confidence in both the college and those doing business with the college.

The CCBC Purchasing office adheres to the National Association of Educational Buyers Code of Ethics. Because we employ uniform business practices, we are confident that you will have a positive experience doing business with CCBC.

Board of Trustees

The Board is authorized by the State of Maryland to establish policies and procedures in accordance with the Annotated Code of Maryland, Education Article. Annual combined dollar amounts exceeding $25,000 are subject to Board approval prior to the receipt of goods and services.

The CCBC Purchasing Policy and Procedures Manual is available here.

Purchases

General activity
<$1,000 - CCBC Visa purchasing card
>$1,000 - Purchase order issued

Solicitation thresholds
<$2,500 - One quote
>$2,500 - $9,999 - Three quotes
>$10,000 - $24,999 - Informal solicitation process
>$25,000 - Formal solicitation process

Competitive Sealed Bids
CCBC advertises its solicitations on eM@ryland Marketplace. Your firm may register - at no charge.

Contract Signatures

Signature authority approval is delegated by the Board of Trustees. Only those authorized individuals may sign contracts, regardless of the dollar amount. Failure to obtain the appropriate levels of approval and proper signature will render these documents null and void and not binding on the College.

Questions regarding contract signatures should be directed to the purchasing director.

Taxes

CCBC is exempt from all Maryland Sales and Use Tax, and manufacturer’s federal excise tax. Construction is not tax-exempt.
  • CCBC Tax Exempt No. 30001110
  • CCBC FEIN 52-1977456

Receiving

Deliveries shall be made to the receiving department, Monday – Friday, 8:30 a.m. – 3:00 p.m. Reference the purchase order number on the packing slip and/or package.

Invoices

The purchase order number must be on all invoices. Reference the vendor’s FEIN.

Options:
  • Mail the original invoice and two copies to: 
    CCBC
    Attention: Accounts Payable
    7200 Sollers Point Road
    Baltimore, Maryland 21222

Small and Minority Business

The college community is encouraged to solicit and promote participation of minority business enterprises, small businesses and disadvantaged vendors.

  • A minority business enterprise is defined as any legal entity, other than a joint venture, organized to engage in commercial transactions, and which is (1) at least 51% owned and/or controlled by one or more minority interest persons, or (2) a non-profit entity organized to promote the interests of the physically or mentally disabled. Minority groups identified are: African Americans, Asians, Hispanics, American Indians, Women, and Physically or Mentally disabled Individuals. A certified minority business enterprise is a minority business that holds a certification issued by the Maryland State Department of Transportation or other recognized municipality or minority association.

  • A Small Business is a for-profit business, other than a broker, that meets the following criteria: (1) it is independently owned and operated; (2) it is not a subsidiary of another business; (3) it is not dominant in its field of operation; (4) its wholesale operations did not employ more than 50 persons, and its gross sales did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years; (5) its retail operations did not employ more than 25 persons, and its gross sales did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years; (6)  its manufacturing operations did not employ more than 100 persons, and its gross sales did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years; (7) its service operations did not employ more than 100 persons, and its gross sales did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years; and (8) its construction operations did not employ more than 50 persons, and its gross sales did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years. CCBC reserves the right to request tax documents to support such a claim.

Purchasing Staff

The purchasing office is responsible for purchasing all commodities and services for the college. The staff performs specialized contracting, bids, proposal administration, and bid security.


Phone: 443.840.3128
Department FAX: 443.840.3309



Mary Jo McCabe, CPPB
Director of Purchasing
443.840.3010
mmccabe@ccbcmd.edu

Vacant
Assistant Director

Nickie Copinger
Analyst II
443.840.3553
ncopinger@ccbcmd.edu

Barb Cooper
Purchasing Specialist
443.840.3267
bcooper@ccbcmd.edu

Iris Holt
Purchasing Specialist
443.840.3011
iholt@ccbcmd.edu