Return to Title IV (R2T4) Policy

Title IV (federal) financial aid funds are awarded under the assumption that a student will remain enrolled and attending for the entire period for which the funds were awarded.

When a student withdraws from one or all courses, regardless of the reason, s/he may no longer be eligible for the full amount of federal funds originally awarded and/or disbursed. The return of funds to the federal government is based on the premise that a student earns financial aid in proportion to the length of time during which s/he remains enrolled and attending. A pro-rated schedule determines the amount of federal student aid funds s/he will have earned at the time of full withdrawal. All students are subject to this process prior to the completion of 60% of the coursework.

Course drop during refund period

Any courses dropped within the refund period of the semester are not eligible for financial aid payment unless you have withdrawn from all courses. During the fall and spring semesters, the refund period is the first three weeks of the semester. If you are enrolled in a late starting part of term course contact the Enrollment Services for more information on refund dates and deadlines for nontraditional courses.

Non-attendance

If the Financial Aid office learns at any time that you never attended a class, the Financial Aid office is obligated to cancel financial aid for that class. You will be obligated to re-pay any balance due to the college as a result of the cancellation of this aid.

Withdrew from courses prior to Financial Aid disbursement

Students begin earning financial aid from the first day of courses. If a student withdraws from classes prior to receiving their financial aid disbursement it is possible that the institution would owe the student a post-withdrawal disbursement. Post withdrawal disbursements are rare and occur in limited situations as described below.

  1. When a student’s file was selected for verification and there is a delay in processing resulting from missing information. If you fall into this situation, be aware that the financial aid office has 120 days of the student’s withdrawal to make a payment towards your file based on the R2T4 calculation. Submit any missing paperwork as soon as possible to ensure you receive the amount you earned within the deadline. After 120 days of the student’s withdrawal the Financial Aid office is prohibited from disbursing aid for that period.
  2. If the student drops all courses within the first month of classes prior to financial aid disbursing. If your file is complete and eligible for payment, our office has 45 days from the date of withdraw to complete a post withdrawal disbursement for aid you earned based on the R2T4 calculation

Official withdraw or stop attending

If you receive federal financial aid and withdraw from all classes or stop attending prior to the completion of 60% of the semester, you will be responsible to repay all or a portion of any federal grants and loans that you received. The Financial Aid office will calculate the "earned" amount of federal aid based on the number of days you attended classes. All unearned financial aid will be returned either to the Department of Education or, in the case of loans, the lender. You will receive a bill for any unpaid tuition, fees and book charges on your account that is created by the return of funds. You will not be allowed to enroll in future classes until the bill is paid in full.

The Financial Aid office suggests that you talk to an academic adviser and the Financial Aid office before withdrawing from classes. You may also want to consider contacting Student Support Services for tutoring to help you achieve success in your courses.

Modular coursework, Winter/Spring, and Summer sessions

Course(s) that are condensed and meet for a short period of time (ex. 7 or 12 weeks) or begin prior to or end after the 15-week traditional semester are considered modular courses for R2T4 purposes. As Financial Aid pays for Winter courses as part of the Spring term, students enrolled in Winter and Spring courses are also considered ‘modular’ for R2T4 purposes. The same applies to Summer enrollment when a student is enrolled in both session 1 and session 2 courses.

The Financial aid disbursement is based on the payment period for the courses you were enrolled in at the time of enrollment lock. Regardless of whether you complete your first modular course; if you withdraw, stop attending, or fail to start all modules you received (or expect to receive) aid for you may be subject to a R2T4 calculation. If you are enrolled in modular courses, speak with the Financial Aid office prior to withdrawing, dropping, or otherwise making schedule changes to discuss how these changes will affect your financial aid.