Understanding the SAP appeal process

An appeal must be based on a documented extenuating circumstance or situation which prevented the student from completing/passing their courses, or which necessitated a withdrawal from classes. A work conflict, repetitive withdrawals and/or failures are not extenuating circumstances.

The submitted appeal must:
  • Include information describing why minimum SAP standards have not been met and how the situation has changed so that SAP will be met at the next evaluation.
  • Detail any extenuating circumstances and include supporting documentation from a 3rd party (e.g., police reports, detailed hospital bill or physician’s statement, death certificate, military deployment, etc.).
  • Include enrollment plans for next period of enrollment (e.g., number of credit hours, change in major, Academic Improvement Plan details, any other academic-related documentation, etc.).
  • Be complete and submitted to the Financial Aid Office by the deadline for each period of enrollment.
An appeal may be approved only if CCBC has determined that the student will be able to meet minimum SAP standards after the subsequent semester/payment period. Approval of financial aid based on an appeal is normally granted one time during a student’s academic career at CCBC. If a student has not achieved the minimum SAP standards after the first probationary period, the student is ineligible for aid until the minimum SAP standards are achieved.

Outcomes

Probation

Once the appeal is granted and/or an academic plan is approved, the student is placed on financial aid probation. A student on financial aid probation may receive federal and state funds for one payment period.

Academic Plan

All students, who appeal successfully and are subsequently placed on Probation with Academic Plan will automatically have an academic plan consisting of achieving a grade of C or better and 100% completion rate within subsequent periods of enrollment. Academic Plans for individual students, based on the particular situation and content of appeal, may vary on a case by case basis. The requirements of Academic Plans for students that deviate from the minimum will be made in writing and signed by the student prior to a subsequent financial aid disbursement. All Academic Plans will be monitored by the Financial Aid Office in subsequent terms. Failure to maintain the required GPA and completion rate while on Probation with Academic Plan will result in loss of aid eligibility in subsequent terms and a second appeal may be denied.

Note: the SAP policy differs from CCBC’s Academic Probation/Dismissal Policy (see college catalog) and a student may be ineligible to receive financial aid but still be permitted to attend classes. These two policies also have separate appeal procedures.

At the end of the semester of Probation with Academic Plan, the Financial Aid Office will determine if the student is meeting the minimum standards for satisfactory academic progress.

  1. If the student has met the minimum standards for SAP, the student will no longer be considered on Probation with Academic Plan and will be placed back in Good Standing.
  2. If the student is not meeting the minimum standards for SAP, the Financial Aid Office will determine if the student met the terms of their academic plan.

a. If the terms of the plan are met, the student will be eligible to continue on Probation with Academic Plan status for financial aid.

b. If the terms of the plan are not met, the student will be ineligible for financial aid until the student is meeting the minimum standards of SAP on a self-pay basis.

 

Appeal Denial

There is no secondary appeal process.
  • If an appeal is denied, students can only be reinstated for financial aid eligibility if they satisfy the minimum SAP requirements.
  • If an appeal is approved and the student does not fulfill the conditions of their Probation or Probation with Academic Plan, the student will not be eligible for aid for any future semesters during their academic career unless the student satisfies all deficiencies. Students in this situation cannot have their financial aid reinstated and have exhausted their right to appeal.