Vendors Guide to Purchasing
Policies and Procedures
To provide an appropriate level of service and protection to The Community College of Baltimore County and affiliated vendors by ensuring compliance with all state and local purchasing guidelines. In addition, we support and facilitate the educational and public service missions of the college through the purchase of goods and services at the lowest cost consistent with the quality, quantity and delivery requested.
We strive to consistently adhere to industry best practices while providing for public confidence in both the college and those doing business with the college. Through uniform business practices, we are confident you will be proud and secure in doing business with CCBC.
The CCBC Purchasing office adheres to the National Association of Educational Buyers Code of Ethics.
Board of Trustees
The Board is authorized by the State of Maryland to establish policies and procedures in accordance with the Annotated Code of Maryland Educational Article. Annual combined dollar amounts exceeding $25,000 are subject to Board approval prior to the receipt of goods and services.
The CCBC Purchasing Policy and Procedures Manual is available here.
<$1,000 - CCBC Visa purchasing card
>$1,000 - Purchase order issued
<$2,500 - One quote
>$2,500 - $9,999 - Three quotes
>$10,000 - $24,999 - Informal solicitation process
>$25,000 - Formal solicitation proces
Individual departments within CCBC are not authorized to sign or execute any contracts or agreements on behalf of the College. Only those individuals authorized by the Board of Trustees may sign contracts, regardless of dollar amount. Prior to signature, all contracts must be approved for legal sufficiency in writing by CCBC General Counsel. Failure to obtain the appropriate levels of approval and proper signatures may render these documents null and void and not binding on the college.
If you have any questions regarding contract signatures, please call 443-840-3010 or email firstname.lastname@example.org.
CCBC is exempt from all Maryland Sales and Use Tax, and manufacturer’s federal excise tax. Tax Exempt No. 30001110, FEIN 52-1977456.
Construction is not tax-exempt.
Deliveries are to be made to the receiving department, Monday – Friday, 8:30 a.m. – 3:00 p.m.
Invoices / Accounts Payable
The Purchase Order number must be on all invoices.
Mail the original invoice plus two copies to:
Attention: Accounts Payable
7200 Sollers Point Road
Baltimore, Maryland 21222
Reference the vendor’s FEIN. Receipts for P-Card purchases are to be sent directly to the cardholder.
Small and Minority Business
The college community is encouraged to solicit and promote participation of minority business enterprises, small businesses and disadvantaged vendors.
The Purchasing office is responsible for purchasing all commodities and services for the college. The professional procurement staff perform specialized contracting, bid/proposal administration and bid security.
Department FAX: 443-840-3309
Mary Jo McCabe, CPPB
Director of Purchasing
CCBC campuses: Catonsville, Dundalk and Essex.
Extension centers: Hunt Valley, Owings Mills and Randallstown.
For more information about CCBC Purchasing guidelines, call 443-840-3010,
or click here for the Purchasing Manual.