Satisfactory Academic Progress (SAP)

This Satisfactory Academic Progress (SAP) policy became effective July 1, 2011 and supersedes all other CCBC SAP policies published on the web and in college catalogs.

Federal regulations require that all federal financial aid recipients be enrolled in a degree or approved certificate program and maintain Satisfactory Academic Progress (SAP) to maintain eligibility. The Community College of Baltimore County (CCBC) complies with this requirement by monitoring each student’s academic progress against three standards: minimum cumulative financial aid grade point average (GPA), minimum completion rate and maximum time frame for completion of a degree, consistent with the provisions of this policy. All federal and state aid financial aid programs administered by CCBC are governed by this policy. New rules impose limits on how long a student may continue to receive federal and state aid in order to make up deficiencies in meeting SAP standards.

A review of satisfactory academic progress will be done at the end of each semester/payment period. Summer terms are considered a semester/payment period; therefore SAP will be evaluated at the end of the summer session as well, if the student enrolls and attends summer session(s). The evaluation period will be based on attendance in all prior semester(s) and will include all classes attempted whether federal aid was received or not.

Each student who receives either federal or state assistance (including student/parent loans) must make satisfactory academic progress toward the attainment of his or her degree or certificate as a condition of receiving financial aid.

The programs governed by these regulations are (but not limited to):

• Federal Pell Grant
• Federal Supplemental Education Opportunity Grant (FSEOG)
• Federal Direct Stafford Loans (Subsidized & Unsubsidized)
• Federal Direct Parent Loan for Undergraduate Students (PLUS)
• Student Employment (Federal Work-Study and Institutional Student Employment)
• CCBC Opportunity Grant
• CCBC Completion Scholarship
• CCBC Foundation Scholarships
• Maryland State Education Assistance and Guaranteed Access Grants
• Maryland State Distinguished Scholar, Delegate & Senatorial Scholarships
• Maryland State Workforce Shortage Grant

All financial aid applicants are responsible for knowing the financial aid SAP policy. The Financial Aid Office sends a notification of aid eligibility (or ineligibility) to a student who has been placed on warning or suspension status. Whether or not a student receives the notification, responsibility for meeting the minimum SAP requirements to qualify for student aid remains with the student. Students who are ineligible for aid may enroll at CCBC if they are able to pay their education expenses (tuition, fees and books). Payment arrangements can be made by contacting the Bursar's Office.

Satisfactory Academic Progress Standard Measurements

Cumulative Financial Aid Grade Point Average (GPA)
Students must maintain the following GPA and credit completion standards:

Number of credits/billable hours attempted: Student must maintain a cumulative financial aid GPA of at least:







45 or more


Developmental coursework is counted in the cumulative financial aid GPA. Please note the cumulative GPA on a student’s transcript may not match the cumulative financial aid GPA. Please note your financial aid GPA may be different than your college GPA.

Completion Rate
Students must complete at least 67% of their total attempted coursework, including billable hours and credits, to remain eligible for federal and state financial aid.

Maximum Timeframe
Students must keep within a maximum timeframe which would be limited to no more than 150% of the published length of the program for undergraduate study. Students enrolled in associate degree programs who have attempted 98 credits/billable hours or more, including transfer, developmental, and credit courses, will be required to meet with an academic advisor to complete a degree audit. Students appealing their suspension due to maximum timeframe must submit a completed SAP appeal form with the degree audit, signed by an academic advisor, to the Financial Aid Office. If the appeal is approved, additional degree audits will NOT be accepted. Students who have exceeded maximum time frame will be suspended and will not receive a warning status.

Loss of Financial Aid Eligibility
Students who are not in compliance with the cumulative GPA and/or completion rate SAP standards will be granted a one semester warning status. Students who have exceeded the 150% time limitation for degree programs are not eligible for the warning term. Students who were previously placed on warning or are ineligible for an appeal and do not meet the published standards by the next review will be suspended from eligibility for Federal Title IV Aid, state funded programs, and any other aid programs requiring that students meet SAP standards.

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