Policies

 
 
 

Donor Bill of Rights | Conflict of Interest | Conflict disclosure form | Whistleblower

The Donor Bill of Rights

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, we declare that all donors have these rights:

I. To be informed of the organization's mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.

II. To be informed of the identity of those serving on the organization's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.

III. To have access to the organization's most recent financial statements.

IV. To be assured their gifts will be used for the purposes for which they were given.

V. To receive appropriate acknowledgement and recognition.

VI. To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.

VII. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.

VIII. To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.

IX. To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.

X. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers

Conflict of Interest Policy

Members of the Board of Directors of the Community College of Baltimore County Foundation (Foundation) in the performance of their responsibilities on behalf of the Foundation desire to avoid any conflict or appearance of conflict between the interests of the Foundation and any personal interest of a Board member or officer. To assist in avoiding any conflict or appearance of conflict of interest, the Board considers it desirable to adopt the following procedures:

  1. All Board members shall submit a completed Conflict of Interest Disclosure Statement to the Board Chair acknowledging their compliance with this policy and disclosing any matter or relationship that the Board member believes could constitute a conflict of interest. These statements will be kept on file by the Executive Director of the Foundation.
     
  2. On any matter which comes before the Board, a Board member shall abstain from voting if such Board member knowingly has a personal and/or financial interest whether direct or indirect. A Board member shall disclose to the Board Chair and to any appropriate Board committee any actual or potential conflict of interest on a particular issue before the Board or committee. A Board member who has disclosed a possible conflict of interest may be counted in determining a quorum and may offer his/her views on the subject in question. Prior to the final discussion before a vote is taken on an issue, the Board member will excuse himself/herself from the room. Minutes of the meeting shall reflect that a disclosure was made and that the Board member did not participate in the voting on the issue.
     
  3. The potential for a conflict of interest exists when actions on behalf of the Foundation by a member of the Board or any such person’s relative by marriage or blood (or any party, group, or organization in which any such person has an interest) may result in a personal gain to such person.
     
  4. Although it is impossible to list every circumstance, the following activities appear to involve an actual or potential conflict and should be disclosed:

    A. Outside Interests
     To hold (or have an immediate family member hold),directly or indirectly, a financial interest or any position in any concern with which the Foundation does business;
     To compete (or have an immediate family member compete), directly or indirectly, with the Foundation in the purchase or sale of property or property rights, interests, or services.

    B. Inside Interests
     To hold (or have an immediate family member hold) a position with the Foundation as an employee or contract for goods or services.
     To accept gifts, entertainment, or other favors (or to have an immediate family member provide services or accept gifts, entertainment, or other favors) from any person or concern that does, or seeks to do, business with the Foundation under circumstances which might a reasonable person cause to believe the Board member would be influenced by such favor in the performance of their duties. Version Dated: May 28, 2009

Whistleblower Policy

The Community College of Baltimore County Foundation, Inc. (Foundation) encourages volunteers to come forward with credible information on illegal practices or serious violations of adopted Foundation policies; specifies that the Foundation will protect the person from retaliation, and identifies where such information can be reported.

  1. Encouragement of reporting.
    The Foundation encourages complaints, reports or inquiries about illegal practices or serious violations of the association’s policies, including illegal or improper conduct by the Foundation itself, by its leadership, staff of the College or by others on its behalf.

    Appropriate subjects to rise under this policy would include financial improprieties, accounting or audit matters, ethical violations, or other similar illegal or improper practices or policies. Other subjects on which the Foundation has existing complaint mechanisms should be addressed under those mechanisms. This policy is not intended to provide a means of appeal from outcomes in those other mechanisms.
     
  2. Protection from retaliation.
    The Foundation prohibits retaliation by or on behalf of the organization against anyone making good faith complaints, reports or inquiries under this policy, or for participating in a review or investigation under this policy. This protection extends to those whose allegations are made in good faith but prove to be mistaken.

    The Foundation reserves the right to terminate the relationship with persons (volunteers, vendors) who make bad faith, knowingly false, or vexatious complaints, reports or inquiries or who otherwise abuse this policy.
     
  3. Where to report.
    Complaints, reports or inquiries may be made under this policy on a confidential or anonymous basis. They should describe in detail the specific facts demonstrating the bases for the complaints, reports or inquiries.

These reports should be directed to the Foundation’s Executive Director; if that person is implicated in the complaint, report or inquiry, it should be directed to the President of the College or Foundation Board Chair.

The Foundation will conduct a prompt, discrete and objective review or investigation. Volunteers must recognize that the Foundation may be unable to fully evaluate a vague or general compliant, report, or inquiry that is made anonymously.

Version Dated: May 28, 2009

 
 
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