Flexible grading options for an unusual time

CCBC recognizes the impact COVID-19 has had on our students’ lives and is adopting flexible grading options for Spring 2020. In addition to traditional letter grades, students can consider three other options: incomplete, withdraw, and pass/fail.

Traditional grades

CCBC students have, as always, the option to select the traditional letter grade option (A-F). For many students, the Traditional grading system will be the best option.

How to select this option
No action is required. Unless otherwise requested, this will be the default grading option.

Incomplete (“I” grade)

CCBC faculty will consider an “incomplete” for those students who, because of the unique circumstances of this term, are unable to complete the required work for the course. The incomplete allows a student to finish the required coursework beyond the end of the term.

If you are considering this option, you should speak with your instructor as soon as possible. You will need to consider the timeline for completion and how it will impact your future class schedule. For example, if this course is a prerequisite for other courses, taking the Incomplete may block registration for the next course until the Incomplete is resolved and the new grade posted.

In addition, if you select this option, you will not be able to switch to the Pass/Fail option after the “I” grade is assigned.

How to select this option
The college has an existing “I” grade policy. It is your responsibility to request an Incomplete from your instructor before the final examination period. You and your instructor must agree in writing on the precise conditions for completion of the course requirements.


CCBC recognizes that, even with additional support, some students struggled in a remote learning environment. Therefore, if you withdrew from the Spring 2020 semester by May 12, 2020, to help ease any financial strain caused by having to retake a course, you can apply for a one-time CCBC CARES COVID-19 Emergency Grant.

If you meet the criteria (based on the CARES Act legislation), you will receive a direct grant to assist with the cost of re-taking the course in either the Summer 2020 or Fall 2020 term.

Once submitted, please allow 2-3 weeks for your application to be reviewed and verified.

Some of the criteria include, but are not limited to:
  • Eligible to apply for and receive Title IV aid
  • US Citizenship or eligible non-citizen
  • A valid social security number
  • Registration with Selective Service (for male students)
  • A high school diploma, GED, or completion of high school in an approved homeschool setting
  • Not enrolled solely in online courses prior to 3/13/2020
How to select this option
Those students who met the withdrawal deadline of May 12, 2020 would need to apply for the CCBC CARES COVID-19 Emergency Grant. Complete the online application (CCBC login required).

Note: The eligibility criteria and award amounts for the CCBC CARES COVID-19 Emergency Grants are subject to change at the discretion of the Community College of Baltimore County, in accordance with applicable law, including those laws implemented by the U.S. Department of Education.


For the Spring 2020 semester only, CCBC will offer credit students the option of choosing Pass/Fail for each of their courses. For most courses, a grade of “pass” requires a D or better. In the case of English 101, courses within the School of Health Professions, and any course or program that requires a “C” or higher to advance, a grade of “pass” requires a C or better. Please note that you have the choice to opt in for Pass/Fail for some or all of your Spring 2020 courses on a course-by-course basis.

A “pass” grade will not be factored into your calculated GPA.
Therefore, it may not be your best choice, especially if you:
  • Are in, or intend to take, health professions classes.
  • Are a College Promise Scholarship recipient.
  • Are seeking scholarships at CCBC that are competitive with GPA requirements.
  • Wish to transfer, especially to programs with competitive admission criteria.
Likewise, it may have an impact on honors based on calculated GPA, including recognition for the CCBC Honors program, Phi Theta Kappa, Dean’s List, and graduation with honors.

A “fail” grade will still be factored into your calculated GPA, as with a failing grade in the traditional grading option.

There are also considerations if you use employer-provided tuition assistance or receive VA benefits. A “pass” grade is considered a successful completion of the course for federal financial aid purposes and is considered in the maximum number of credits for which a student may receive federal aid.

Please understand that if you select the Pass/Fail option, this final grade will become part of your official transcript. It cannot be changed to a traditional grade in the future.

How to select this option
To request the pass grade option for spring, complete the Pass Grade Option Request online by Friday, May 29, 2020.