How to make an accessible document in Microsoft Word

View video tutorials created by Microsoft and the Federal CIO Council Accessible Electronic Document Community of Practice (AED COP).

Learn to use tools in Microsoft Word to make documents that are accessible to people with disabilities, and that provides a better user experience for everyone.

Tutorials

Introduction and background

Thumbnail for the introduction and background video Module 0: Introduction & background information about the video series.

Check document accessibility

Picture of the check document accessibility video tutorial Check document accessibility

Learn how to open and use the Accessibility Checker to find issues that make Word difficult for people with disabilities.

Save as DOCX

Picture of the create accessible filenames video tutorial thumbnail Create accessible file names

Learn how to use meaningful file names that can make your documents easier to find. Using meaningful file names and adding properties to your documents, you make your files easier for everyone to find.
Video thumbnail for how to make an accessible word document module 1 Module 1: Learn to save as a Word Document (.docx) with a descriptive filename.

Use styles to create headings

Picture of the improve accessibility with heading styles video thumbnail Improve heading accessibility with styles

Headings are a great way to tell people what they need to know quickly. Learn how to use styles for headings to make your documents easier to navigate.
Video thumbnail for how to make an accessible word document module 2 Module 2: Use Styles to Create Headings


Use built-in features to create lists

Video thumbnail for how to make an accessible word document module 3 Module 3: Use Built-in Features to Create Lists

Use built-in columns to organize content

Video thumbnail for how to make an accessible word document module 4 Module 4: Use Built-in Columns to Organize Content

Use built-in features to create layout and tables

Photo of the Create accessible table video thumbnail Create accessible tables

Tables organize information visually and help you show relationships between things. Learn how to set up tables so they can be read out loud to people who use a screen reader.
Video thumbnail for how to make an accessible word document module 5 Module 5: Use Built-in Features to Create Layout and Data Tables

Identify distinct languages

Video thumbnail for how to make an accessible word document module 6 Module 6: Identify Distinct Languages

Create unambiguous names for links

Picture of the create accessible links video tutorial thumbnail Create accessible links

Learn how to create hyperlinks that use natural language so it's easy to understand.
Video thumbnail for how to make an accessible word document module 7 Module 7: Create Unambiguous Names for Links

Duplicate vital info in headers, footers & watermarks

Video thumbnail for how to make an accessible word document module 8 Module 8: Duplicate Vital Information in Headers, Footers, and Watermarks

Create accessible images & other objects

Picture of the improve accessibility with alt text video tutorial Improve accessibility with alt text

Learn how to add alt text to images and objects. Alt text can be read by screen readers, and helps people who are blind or who have low vision understand what images and other objects are in a document.
Video thumbnail for how to make an accessible word document module 9 Module 9: Create Accessible Images and Other Objects

Create accessible textboxes

Video thumbnail for how to make an accessible word document module 10 Module 10: Create Accessible Textboxes

Use color & more to convey meaning

Video thumbnail for how to make an accessible word document module 11 Module 11: Use Color and Other Sensory Characteristics to Convey Meaning

Create the required color contrast

Video thumbnail for how to make an accessible word document module 12 Module 12: Create the Required Color Contrast

Create accessible embedded files

Video thumbnail for how to make an accessible word document module 13 Module 13: Create Accessible Embedded Files