Procedure to Inspect Education Records

  1. Students may inspect and review their education records upon request to The Community College of Baltimore County College Registrar, or their designee, hereafter called the Record Custodian.
  2. Students shall submit to the Record Custodian a written request, which identifies as precisely as possible the record or records the student wishes to inspect and review. In addition, proper student identification must be presented with the written request.
  3. The Record Custodian will make the arrangements for review as promptly as possible and notify the student of the time and place where the records may be inspected. Compliance is expected to occur as soon as possible; access must be given within forty-five (45) days or less from the receipt of the written request of the student by the Record Custodian.
  4. When a record contains information about more than one student, the student may inspect and review only that part of the record, which relates to the student who requested inspection.
  5. The student has the right to review and inspect all of the information in his/her record except:
    1. The financial statement of the student’s parents.
    2. Confidential evaluations and letters of recommendation for which the student has waived, in writing, his or her right of access, or which were placed in the student’s record before January 1, 1975.
    3. Records connected with an application to attend The Community College of Baltimore County or a component unit of The Community College of Baltimore County, if that application was denied.
    4. Those records which under FERPA, are excluded from the definition of education records.
  6. If after inspecting and reviewing his/her records, the student has any questions, the student may submit to the Record Custodian a request for an explanation of the information in the record. The Record Custodian shall arrange for an explanation from the appropriate College official to the student.
  7. The student has a right to obtain a copy of this policy