Essential for some, useful for allCCBC is committed to ensuring that web content is available to and usable by everyone, including users with disabilities.
When developing online content we must consider:
- Learning differences
- Time restrictions
- Computer security
- Available software applications
- Mobile devices
- Assistive technologies
Learn more about the Americans with Disabilities Act (ADA) »
Learn more about Section 504 »
Learn more about Section 508 »
Learn more about universal design »
Learn more about digital accessibility at CCBC »
Learn more about web accessibility »
Web Content Accessibility Guidelines (WCAG)
Screen readers are software applications that convey display content via non-visual means, like text-to-speech, sound icons, or a Braille device. A screen reader is a form of assistive technology (AT) which is essential to people who are visually impaired, illiterate, or have a learning disability.Assistive technology software supported by CCBC
- NonVisual Desktop Access (NVDA) – text-to-speech
- ZoomText – enlarges text on a screen
- JAWS – text-to-speech
- Kurzweil 3000 – text-to-speech
- Dragon Naturally Speaking – speech-to-text
Learn more about PDF accessibility standards »
Learn more about video accessibility »
PDF Accessibility Remediation Plan
- Publish new standards - October 5, 2018
- Train web content contributors and owners - August 17, 2018 to May 31, 2019
- Email monthly audit reports - starting October 1, 2018
- Email warning messages for new PDFs - January 2, 2019 to June 28, 2019
- Implement new standards - starting July 1, 2019
- Remove inaccessible PDFs:
- Enrollment & Student Services – starting August 15, 2019
- Instruction – starting August 15, 2019
- Administrative Services – starting December 20, 2019
- President and Trustees – starting December 20, 2019
- Institutional Advancement – starting June 1, 2020
- Common Course Outlines – starting June 1, 2020
- Articulation Agreements – starting June 1, 2020
- orphan – starting August 15, 2020
With approval from your supervisor, CCBC employees may participate in a variety of onsite and online digital accessibility courses.
Department of Online Learning
- ITOR 152 (Content Formatting in Microsoft Office) — Microsoft Office programs have many helpful features that make it easier for all content creators to make more accessible documents, presentations and other materials. (2 hours) View the Course Training Guide (SharePoint access required) »
- New! ITOR 161 (Mobile Usability Design) — Participants will discover the multi-layered aspects of mobile design, digital accessibility and universal design. In this session, participants will learn how to create content that is accessible through many apps and types of mobile devices. (2 hours)
- New! ITOR 168 (Content Accessibility Clinic) - The Content Accessibility Clinic is for those in need of one-on-one assistance with specific issues/questions that need some additional guidance. If you are currently working on creating digital content that must be accessible such as a document, PDF, spreadsheet, presentation or a closed caption video the facilitator will assist in guiding you in completing the task. Note: For Brightspace and SoftChalk one-on-one assistance look for the Brightspace and SoftChalk scheduled clinics. (2 hours) Prerequisite(s): ITOR 152 (Content Formatting in Microsoft Office)
- ITOR 169 (Content Formatting in Microsoft Excel) - This class focuses on common sense practices that should be used when creating accessible spreadsheets by giving you step-by-step instructions to make your Excel spreadsheets accessible to people with disabilities. (2 hours) Prerequisite: Basic knowledge of Microsoft Excel
- ITOD 116 (Universal Design) — Regardless of individual differences, all learners have a right to quality education. In this 3-week, online course, you learn about the application of universal design and accessibility principles to the development and implementation of blended and online courses. Course topics include universal design, accessibility, assistive technologies, and learning styles. (3 weeks)
A condensed version of ITOR 152 is also available during CCBC's Professional Development Conference, Teaching and Learning Conference, Winter Adjunct Conference and Fall Focus. This one-hour version includes a brief overview with one hands-on exercise.
School of Business, Technology, and Law
- CSIT 121 (Web Standards) — Introduces common Web Standards as recommended by the World Wide Web Consortium. Topics include HTML, XHTML, CSS, XML, and WAI (Web Accessibility Initiative.) The course emphasizes the important role standards play in Web Site development. Students learn how to use these standards to create and structurally mark-up web pages. NOTE: Course offered fall, spring, and may be offered during additional sessions. (3 credits)
School of Continuing Education
- PCP 245 (Intermediate CSS and XHTML) — This course provides instruction on intermediate CSS and XHTML web design techniques. Topics to be covered include: document trees, cascading, CSS style rules, CSS floats, semantic markup, elastic navigation bars, drop-down menus, and accessibility design. (Ed2Go online course)
College Communications Department
- PDF Accessibility with Microsoft Word - Learn universal digital content design, digital accessibility, web accessibility, PDF accessibility and assistive technology to design accessible documents using Microsoft Word. The workshop will include two group case studies. (Required training, similar to similar to ITOR 152, 2 hours)
- View the course outline »
- View the course training guide (SharePoint access required) »
- Watch the video tutorials from Microsoft and the Federal CIO Council »
- PDF Accessibility with Adobe Creative Suite - Learn to use the accessibility checker in Adobe InDesign. The workshop will include two group case studies, an individual assessment activity and a real world follow-up project. (Optional training, 3 hours)
- PDF Accessibility with Microsoft Excel - Learn universal digital content design, digital accessibility, web accessibility, PDF accessibility and assistive technology to design accessible documents using Microsoft Excel. The workshop will include two group case studies. (Optional training, 90 minutes)
- Watch the video tutorials from Microsoft »
We trained 68 web content collaborators, contributors and owners in 8 months. Thank you for your support! The 17 training sessions were enlightening and action packed with information. This training was phased out in May 2019.
Lynda.com TutorialsCCBC students, faculty and staff are encouraged to explore Lynda.com’s vast array of web and PDF accessibility tutorials—all free for Anne Arundel, Baltimore, Harford and Howard county residents. Use your library card number (bar code) and pin to login.
Creating Accessible PDFs
Additional topics include what is accessibility, the screen reader experience, setting up Adobe Acrobat DC, tagging content, adding metadata, bookmarks and alt text, controlling tags and reading order and adding hyperlinks.
Login to Lynda.com to view this tutorial »
Advanced Accessible PDFs
Login to Lynda.com to view this tutorial »
PDF Accessibility Requirements
- Apply text alternative to images with the Alt entry in PDF documents.
- Create bookmarks in PDF documents.
- Ensure correct tab and reading order in PDF documents.
- Hide decorative images with Artifact tag in PDF documents.
- Indicate required form controls in PDF forms.
- Use table elements for table markup in PDF documents.
- Perform OCR on a scanned PDF document to provide actual text.
- Provide definitions for abbreviations via an E entry for a structure element.
- Provide headings by marking content with heading tags in PDF documents.
- Provide labels for interactive form controls in PDF documents.
- Provide links and link text using the Link annotation and the /Link structure element in PDF documents.
- Provide name, role, value information for form fields in PDF documents.
- Provide replacement text using the /Alt entry for links in PDF documents.
- Provide running headers and footers in PDF documents.
- Provide submit buttons with the submit-form action in PDF forms.
- Set the default language using the /Lang entry in the document catalog of a PDF document.
- Specify consistent page numbering for PDF documents.
- Specify the document title using the Title entry in the document information dictionary of a PDF document.
- Specify the language for a passage or phrase with the Lang entry in PDF documents.
- Use Adobe Acrobat Pro’s Table Editor to repair miss tagged tables.
- Use List tags for lists in PDF documents.
- Indicate when user input falls outside the required format or values in PDF forms.
- Provide interactive form controls in PDF documents.
Source: Web Content Accessibility Guidelines (WCAG) 2.1
- Write — Write clear and concise content. Write meaningful text alternatives for images. Label all images and table column headers. Use headings to convey meaning and structure. Tips for writing for web accessibility »
- Design — Design the PDF with accessibility in mind. Provide sufficient contrast between foreground and background. Clearly identify interactive elements. Don’t use color along to convey information. Use headings and spacing to group related content. Design for different viewpoints (sizes). Tips for designing for web accessibility »
- Develop — For interactive documents, ensure that all interactive elements are keyboard accessible. Help users avoid and correct mistakes. Include alternative text for images and multimedia. Associate a label with every form control. Write code that adapts to the user’s technology. Tips for developing for web accessibility »
- Test — Use the Microsoft Word accessibility checker. Carefully review the inspection results and repair any issues. Test the PDF with assistive technology. Download NVDA screen reader software »
- Share — Save as an unlocked PDF. Upload the PDF to the CCBC website. Sitecore video tutorials: upload a new PDF » and replace an existing PDF »
- PDF accessibility training
- Summer 2018: Web Management Team
- Fall 2018: College Communications, Institutional Advancement, and Administrative Services
- Spring 2019: Enrollment and Student Services, Instruction, President and Trustees
- Beginning July 1, 2019 all new PDFs uploaded to the Sitecore Media Library must adhere to level A standards of WCAG 2.1.
- Previously uploaded PDFs will be addressed in phases.
|Page Groupings||Fall 2018||Winter 2019||Spring 2019||Summer 2019||Fall 2019||Winter 2020||Spring 2020||Summer 2020|
|Enrollment and Student Services||X||X||X|
|President and Trustees||X||X|
|Common Course Outlines||X||X||X||X||X|